Roane County Schools

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Minutes of the Regular Meeting of the
Board of Education of the County of Roane

May 9, 2019

6:00 pm @ Roane County High School, Spencer, WV

  1. Presentations
    1. Positively Charged - Resolution in Recognition of Teacher Appreciation WeekMotion by Jeffrey Tanner and seconded by James Minney to adopt resolution in recognition of Teacher Appreciation Week. Motion carried. (6:03 pm)
    2. April 8 Public Forum Responses and Analysis
    3. Public ParticipationNone
  2. New Business for Consideration and Potential Action
    1. Review of Student Support Services
      1. School-based Probation OfficerRoane County School-based Probation Officer Amanda Haverty presented on the services this program offers and the successes it has achieved.
      2. PRO / SRO ProgramsRoane County Deputy Brian Hickman presented on the services these programs have offered over the years and other services he encourages us to use.
      3. Option Pathway
      4. School Health Services
      5. School Counselors
      6. Title IX and ADA Section 504
      7. Homebound Services
      8. Attendance
      9. Special Education
      10. Career and Technical Education
    2. Appointment of Clerk-of-the-Works for Roofing and HVAC Cooling Tower ProjectsMotion by Gregory Boggs and seconded by James Minney to appoint DLM Decisions, LLC as the Clerk-of-the-Works for offing and HVAC Cooling Towers Projects. Motion carried. (8:17 pm)
    3. Approval of Programs of Study for 2019-20 and Locally-written CSOs for Select CoursesMotion by Eileen Richardson and seconded by Gregory Boggs to approve with technical corrections. Motion carried. (8:38 pm)
      1. Program of Study for High School (9 - 12)
      2. Locally-written CSOs for Civil War, Instrumental Music, Journalism, Lifetime Fitness, Literature, Military History, Newspaper, Recreational Sports and Activities, SAT / ACT Practice, The Sixties, and Yearbook
    4. Renewal of Probationary Contracts for the 2019-20 School Year (current position and contract type for 2019-20 is noted)
      1. Kelly Hall, Teacher / 4th Grade, Spencer Elementary School (probationary; non-renewal due to RIF is no longer necessary)
      2. Rachael Heis, Teacher / English (6th Grade), Spencer Middle School (probationary; non-renewal due to RIF is no longer necessary)
      3. Ricky Rucker, Custodian III, Spencer Middle School (probationary; inadvertently omitted)
      4. Jamie Hersman, Custodian III, Spencer Elementary School (probationary; inadvertently omitted)
    5. Schedule of meetings for June 2019June meetings have been scheduled for Thursday, June 6th at 6:00 PM at Roane County High School; and Tuesday, June 18th at 12:00 PM at Roane County Schools Central Office
  3. Consent Agenda - (Action)Motion by Jeffrey Tanner and seconded by Gregory Boggs to approve the following consent agenda as recommended by Richard Duncan, Superintendent. Motion carried. (9:05 pm)
    1. Approval of Minutes of Regular Board Meeting on April 25, 2019
    2. Financial
      1. Transfers/supplements to the budget
      2. Payments of bills as submitted; pre-approval to release checks not to exceed $20,000 prior to the next board meeting
      3. Financial Reports
    3. Policies
      1. Third Reading and Approval
        1. Policy 610 - Facilities Maintenance (revised; replaces Policies 7410, 7420, 7430, 7440, 7440.01, and 7460)
        2. Policy 611 - Use of County Facilities (revised; replaces Policy 7510)
        3. Policy 620 - Facilities Planning (revised; replaces Policy 7100)
        4. Policy 630 - Real Property (revised; replaces Policies 7300 and 7240)
        5. Policy 640 - Personal Property (revised; replaces Policies 7450, 7530, 7310,
        6. Policy 650 - Gifts, Grants, and Bequests (revised; replaces Policies 7230 and 7250)
        7. Policy 660 - Weapons (revised; replaces Policy 7217)
        8. Policy 661 - Use of Tobacco on School Premises (revised; replaces Policy 7434)
        9. Policy 710 - Public Relations (revised; replaces Policies 9120, 9555, 9140, 9500, 9210, 9211, 9700)
        10. Policy 720 - School Visitors (revised; replaces Policies 9150 and 9160)
        11. Policy 730 - Public Complaints (revised; replaces Policy 9130)
        12. Policy 221 - Program of Study for Early Learning Programs (Grades PK - 5) (revised; repeals Policy 5112 effective July 1, 2019)
        13. Policy 223 - Program of Study for High School (Grades 9 through 12) (revised; repeals Policy 9800)
        14. Policy 9141 - Multi-County Technical Center Advisory Council (repeal; applies to multi-county technical centers only)
        15. Policy 9600 - Staff / Student Participation in Community Events (repeal; redundant language in Policy 220)
    4. Contract(s) / Agreement(s)
      1. Collaborative Agreement for Shared Technology Support Services with Calhoun County Schools (continuing agreement)
      2. Agreement with Roane County Sheriff for School Resource Officer Program for 2019-20
      3. Agreement with Roane County Sheriff for Prevention Resource Officer Program for 2019-20
      4. Roof Repair and Improvements to Roane County Schools Change Order #1 for ($127,890.00)
      5. Advertising Agreement with Nichols Graphics (Handimart Field)
  4. Personnel Consent Agenda - (Action)Motion by Jeffrey Tanner and seconded by Gregory Boggs to approve the following personnel items as recommended by Richard Duncan, Superintendent. Motion carried. (9:08 pm)
    1. Abolish Position(s)
      1. Teacher / Foreign Language (RCHS), effective July 1, 2019
    2. Retirement(s)
      1. Branard, Roy - General Maintenance / Carpenter I / Sanitation Plant Operator (RCS - Operations), effective June 30, 2019
    3. New Employment(s)
      1. Peery, Allison - Teacher / Math (Spencer Middle School), effective May 10, 2019
      2. O'Connor, Katherine - Substitute teacher (RCS - Substitutes), effective May 10, 2019, pending CIB clearance
      3. Sinclair, Meghan - Substitute teacher (RCS - Substitutes), effective May 13, 2019, pending certification
      4. O'Brien, Baylee - Substitute teacher (RCS - Substitutes), effective May 13, 2019, pending certification
      5. Halstead, Cynthia - Substitute teacher (RCS - Substitutes), effective July 1, 2019, pending CIB clearance
      6. Lynch, Susan - Teacher / Science (Roane County High School), effective July 1, 2019, pending CIB clearance
      7. Mills, Jordan - Substitute teacher (RCS - Substitutes), effective July 1, 2019, pending CIB clearance
      8. Mills, Ashley - Substitute teacher (RCS - Substitutes), effective July 1, 2019, pending CIB clearance
      9. Barker, Joyce - Cook II (Roane County High School), effective August 12, 2019, from preferred recall
    4. Transfer(s)
      1. Styer, Jamey - Electronics Technician II (RCS - Central Office) to Technology Systems Specialist (RCS - Central Office), effective May 10, 2019, pending authorization
      2. Ash, Michelle - Teacher / Special Education (Spencer Middle School) to Student Support Specialist (RCS - Central Office), effective July 1, 2019
      3. Heis, Rachael - Teacher / 6th Grade (Spencer Middle School) to Teacher / Music (Spencer Elementary School), effective July 1, 2019
      4. Allgeyer, Lisa - Teacher / Foreign Language (Roane County High School) to Teacher / Foreign Language (Roane County High School), effective July 1, 2019
      5. Harper, Sherry - Cook II (Roane County High School) to Cook II (Walton Elementary / Middle School), effective July 1, 2019
    5. Extracurricular(s)
      1. Metzger, Timothy - Assistant Coach, Band (Summer) (Roane County High School), effective July 1, 2019, pending CIB clearance
  5. Reports of Committees
  6. Superintendent's Remarks1. We received a $1,500 VEX robotics kit and access to training, sponsored by NASA in hopes of fielding a competitive robotics program this fall. Students at RCHS will have the opportunity to compete against their peers across the state and potentially around the country in this program. 2. Met with TPG concerning the J-1 Visiting Teachers Program. We are still working with them. The next big step for them will be to get their teachers certified. 3. We have to consider how we will move forward with our facilities maintenance. We currently have an RFP out for HVAC services. This is something we might also consider for our Sanitation Plant Operator as well as the general maintenance work. With our current Sanitation Plant Operator retiring, there will be only 1 maintenance person left in the county. It may be more beneficial to contract these services out, in hopes that there will be less of a need for these services once we complete some our construction projects with the bond.
  7. Adjourn until the next regular meeting on Thursday, May 23, 2019, at 6:00 pm at Roane County High School.Motion by Eileen Richardson and seconded by Gregory Boggs to approve. Motion carried. (9:24 pm)