Roane County Schools

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Regular Meeting of the
Board of Education of the County of Roane

June 18, 2019

12:00 pm @ Roane County Schools Central Office, Spencer, WV

This agenda is available to the public upon request at any time during regular business hours preceding the upcoming Roane County Board of Education meeting. Public participation and attendance are welcomed and encouraged. This meeting is a meeting of the Board of Education in public for the purpose of conducting the County School System's business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated in agenda item, "Presentations." Speakers are asked to express themselves in a civil manner, with due respect for the dignity and privacy of others who may be affected by your comments. While it is not our intent to stifle public comment, speakers should be aware that if your statements violate the rights of others under the law of defamation or invasion of privacy, you may be held legally responsible. If you are unsure of the legal ramifications of what you are about to say, we urge you to consult first with your legal advisor. The Board reserves the right to amend this agenda with emergency personnel/financial matters which may arise after publication.

  1. Presentations
    1. Positively Charged
    2. Public Participation
  2. New Business for Consideration and Potential Action
    1. Review, Consideration and Evaluation of the Verified Competitive Bids Received in Connection with "The Board of Education of the County of Roane Public School Bonds, Series 2019"
    2. Consideration of and Possible Action on a Resolution of the Board of Education of the County of Roane Authorizing and Awarding the Sale of Its Series 2019 Bonds; Authorizing the Execution and Delivery of Documents Required in Connection Therewith; and Authorizing the Taking of All Other Actions Necessary to the Consummation of the Matters Contemplated by the Resolution
    3. Review of and Possible Action Concerning Bids Received for HVAC Maintenance and Repair Services
    4. Extend selected service personnel contracts pursuant to WV Code 18A-4-19 (b)
      1. Extend contract of Deborah Huffman, Accountant II / Secretary II (GEMS), from 215 to 220 days, effective July 1, 2019
      2. Extend contract of Amy Morris, Accountant II / Secretary II (WEMS), from 215 to 220 days, effective July 1, 2019
  3. Consent Agenda - (Action)Motion by _____________________ and seconded by _____________________ to approve the following consent agenda, as recommended by Richard Duncan, Superintendent.
    1. Approval of Minutes of Regular Board Meeting on June 6, 2019
    2. Financial
      1. transfers/supplements to the budget
      2. Payments of bills as submitted; pre-approval to release checks not to exceed $20,000 prior to the next board meeting
      3. Financial Reports
    3. Policies
      1. Third Reading and Approval
        1. Policy 501 - Non-discrimination and Equal Employment Opportunity (revised; replaces Policies 3122, 3122.02, 3123, 3362, 3362.02, 4122, 4122.02, 4123, 4362, 4362.02)
        2. Policy 502 - Drug-Free Workplace (revised; replaces Policies 3122.01, 4122.01)
        3. Policy 510 - Employment of Full-time and Part-time Personnel (revised; replaces Policies 3120, 3120.05, 3120.10, 3121, 3132, 4120, 4120.05, 4120.10, 4121, 4125, 4132)
        4. Policy 511 - Employment of Substitutes (revised; replaces Policies 3120.04, 4120.04)
        5. Policy 512 - Areas of Critical Need and Shortage (renumbered; replaces Policy 3120.13)
        6. Policy 513 - Extra-curricular Assignments (revised; replaces Policies 3120.08, 4120.08)
        7. Policy 514 - Extra-duty Assignments (revised; replaces Policy 4250)
        8. Policy 520 - Employment Contracts (revised; replaces Policies 3124, 3124.01, 3124.02, 3140, 3140.01, 3142, 4124, 4124.01, 4124.02, 4140, 4140.01, 4142)
        9. Policy 521 - Benefits (revised; replaces Policies 3420, 4420)
        10. Policy 522 - Seniority of Professional Personnel (revised; replaces Policy 3370)
        11. Policy 523 - Seniority of Service Personnel (revised; replaces Policy 4370)
        12. Policy 524 - Transfers and Reductions-in-force (revised; replaces Policies 3130.01, 3131, 3131.01, 3131.02, 4130, 4131, 4131.02)
        13. Policy 525 - Grievance Procedure (revised; replaces Policies 3340, 4340)
        14. Policy 530 - Staff Development (revised; replaces Policies 3242, 4242)
        15. Policy 540 - Employee Code of Conduct (revised; replaces Policy 3210, 4210)
        16. Policy 541 - Employee Ethics (revised; replaces Policies 3113, 3214, 3231, 3231.01, 3310, 4113, 4214, 4231.01, 8340)
        17. Policy 542 - Student Supervision by Staff (revised; replaces Policies 3213, 4213)
        18. Policy 543 - Staff Dress and Grooming (revised; replaces Policies 3216, 4216)
        19. Policy 544 - Employee Discipline (revised; replaces Policies 3139, 3139.01, 3141, 4139, 4139.01)
        20. Policy 545 - Physical / Mental Examination (revised; replaces Policies 3160, 4160, 4160.02, 4162)
        21. Policy 546 - Substance Abuse (revised; replaces Policies 3170, 3170.01, 4170, 4170.01)
        22. Policy 550 - Evaluation of Professional Personnel (revised; replaces Policy 3220)
        23. Policy 551 - Evaluation of Service Personnel (revised; replaces Policy 4220)
        24. Policy 552 - Evaluation of Extra-curricular Assignments (revised; replaces Policy 4220.01)
        25. Policy 560 - Leave (revised; replaces Policies 3235, 3236, 3243, 3430, 3430.01, 3430.02, 3430.03, 3430.04, 3431, 3431.01, 3432.02, 3433, 3437, 4235, 4236, 4430, 4430.01, 4430.02, 4430.03, 4430.04, 4431, 4432.02, 4433, 4437)
        26. Policy 561 - Annual Incentive for Unused Personal Leave (revised; replaces Policy 3431.02)
        27. Policy 562 - Daily Work Schedule (revised; replaces Policies 3251, 3255, 3270, 4251, 4255)
        28. Policy 563 - Unauthorized Work Stoppage (revised; replaces Policies 3531, 4531)
        29. Policy 570 - Board-Staff Communications (revised; replaces Policy 3112, 4112)
        30. Policy 580 - Use of Epinephrine Auto-Injectors by Staff (revised; replaces Policies 3165, 4165)
        31. Policies 3115 and 4115 - Job Descriptions (repeal; duplicated in Policy 141)
        32. Policies 3160.01 and 4160.01 - Tuberculosis Examination (repeal; no longer necessary)
        33. Policy 3160.02 - Physical Examination for School Bus Operators (repeal; bus operators are not professional personnel)
        34. Policies 3215 and 4215 - Use of Tobacco by Professional Staff / Service Personnel (repeal; duplicated in Policy 661)
        35. Policies 3281 and 4281 - Personal Property of Staff Members (repeal; unnecessary)
        36. Policies 3217 and 4217 - Weapons (repeal; duplicated in Policy 660)
        37. Policies 3419 and 4419 - Group Health Plans (repeal; unnecessary)
        38. Policies 3419.02 and 4419.02 - Privacy Protections of Fully Insured Group Health Plans (repeal; unnecessary)
        39. Policies 3432 and 4432 - Personal Leave Bank (repeal; bank not in operation)
        40. Policies 3440 and 4440 - Job-Related Expenses (repeal; duplicated in Policy 6550)
        41. Policy 4120.01 - Food Service Personnel (repeal; unnecessary)
        42. Policy 4242.01 - Food Service Training (repeal; unnecessary)
    4. Contract(s) / Agreement(s)
      1. Agreement with Wirt County Schools to provide child nutrition administrative services
      2. Advertising Agreement with Roane General Hospital (Handimart Field)
  4. Personnel Consent Agenda - (Action)Motion by _____________________ and seconded by _____________________ to approve the following personnel items as recommended by Richard Duncan, Superintendent.
    1. Resignation(s)
      1. Painter, Michelle - Coach, Golf (Spencer Middle School), effective June 7, 2019
      2. Painter, Michelle - Senior Sponsor (Roane County High School), effective June 7, 2019
      3. Umstead, Wendy - Student Council Sponsor (Roane County High School), effective June 7, 2019
    2. Retirement(s)
      1. Roberts, Tammy - Teacher / Title I (Spencer Middle School), effective June 30, 2019
  5. Reports of Committees
  6. Superintendent's Remarks