Roane County Schools

Print these minutes

1. This meeting could be joined remotely. The public could join by calling 1-304-553-7794 and entering the provided conference ID or by joining on Microsoft Teams using the provided link.
2. Presentations
   1. Positively ChargedWe are now the official owners of a brand new school for the first time in 30 years. As of yesterday, Spencer Middle School has been deemed "substantially complete." Contractors are still working on a few things and most of the furniture is here with some to be moved over from the old school.
   2. Public Participation
   3. Attendance Matters (Year-End)
      • Personnel Attendance Report (Year End)
   4. Student Achievement
3. New Business for Consideration and Potential Action
   1. Community Mental Health Services by Westbrook
   2. Designation of USI as Agent-of-Record and Agency for Worker's CompensationMotion by Daris Harper and seconded by James Minney to accept USI as the Agent-of-Record and Agency for Worker's Compensation, as recommended by Treasurer Ann Boggs. Motion carried. (6:29 pm)
   3. Curricular Approvals
      1. Adoption of Cengage Mathematics Curriculum for TrigonometryMotion by Dennis Carpenter and seconded by James Minney to approve. Motion carried. (6:31 pm)
      2. Approval of Local Career Concentration PathwaysMotion by Eileen Richardson and seconded by Daris Harper to approve. Motion carried. (6:39 pm)
         1. Health Sciences (Roane General Hospital)
            • Proposed Concentration
         2. Operating Engineers Pre-Apprenticeship (IUOE Local 123)
            • Heavy Machine Operations PA Pathway
      3. Approval of Proximity Learning (via Southern Educational Services Cooperative) as virtual school provider for 2024-25Motion by Daris Harper and seconded by James Minney to approve. Motion carried. (6:42 pm)
   4. Create positions for the 2024-25 School YearMotion by James Minney and seconded by Dennis Carpenter to approve. Motion carried. (6:49 pm)
      1. Communities in Schools Coordinator, Geary Elementary / Middle School [1 position]
      2. Communities in Schools Coordinator, Walton Elementary / Middle School [1 position]
   5. Renewal of Probationary Contracts for 2024-25
      1. Shane Moats, Teacher / 4th Grade, Spencer Elementary School (3rd Probationary; RIF no longer necessary)
      2. Kaylin Morris, Teacher / 1st Grade, Walton Elementary / Middle School (3rd Probationary; RIF no longer necessary)
      3. Amy Stotts, Counselor, Spencer Elementary School (2nd Probationary; RIF no longer necessary)
   6. Update on Reductions-in-Force for 2024-25
      • Update
   7. Authorization to Publish an RFP for Potential Energy Savings ContractMotion by Daris Harper and seconded by Eileen Richardson to approve. Motion carried. (6:59 pm)
   8. Updates on Continuing Business
      1. Property Matters Involving the Capitol Street Complex, Goff Run Complex, and old Spencer High SchoolMotion by James Minney and seconded by Daris Harper to go into closed session to discuss property matters, as per WV Code 6-9A-4(b)(9). Motion carried. (6:59 pm)Motion by Daris Harper and seconded by James Minney to return to open session. Motion carried. No action was taken in closed session. (7:11 pm)
      2. Consideration of an Excess Levy Ballot for November 5, 2024
   9. Discussion on Discovery of Transcript Errors at RCHS
4. Consent Agenda - (Action) Motion carried. (8:14 pm)
   1. Approval of minutes of the regular board meeting on June 13, 2024
   2. Financial
      1. Transfers/supplements to the budget
      2. Payments of bills as submitted; pre-approval to release checks not to exceed $50,000 prior to the next board meeting
      3. Financial Reports
      4. Payment of board members for meeting attendance
   3. Policies
      1. First Reading
         1. Policy 212 - County and School Improvement (revised)
         2. Policy 223 - Program of Study for High School (Grades 9 - 12) (revised)
         3. Policy 227.1 - Parent and Family Engagement (revised)
         4. Policy 410 - Enrollment (revised)
         5. Policy 420 - Attendance (revised)
      2. Third reading and adoption
         1. Policy 020 - Meetings (revised)Motion by Dennis Carpenter and seconded by James Minney to approve item 3.b.i. Daris Harper and Eileen Richardson recused themselves from the vote. Motion carried. (8:15 pm)
         2. Policy 311 - Use of Service Animals (revised)
   4. Contract(s) / Bid(s) / Agreement(s)
      1. Roane County High School HVAC Project Change Order #1 for $31,876.68
         • Change Order
      2. New Spencer Middle School Change Order #5 for $31,170.00
         • Change Order
      3. Memorandum of Understanding with WVDE for Communities in Schools Scaling for Success Grant
         • MOU
      4. Memorandum of Understanding with WVU-Parkersburg for Early College Program (renewal)
         • MOU
      5. Agreement with Mountain State ESC for Financial Mentoring Services (renewal)
         • Agreement
      6. Agreement with Alpha Mechanical for Preventative Maintenance Service
         • Agreement
      7. Contract for Shared Child Nutrition Director Services with Wirt County and Calhoun Country Schools (renewal)
         • Contract
   5. Field Trips
   6. Volunteers
   7. Student Transfers
5. Personnel Consent Agenda - (Action)
   1. Resignation(s)
      1. Boggs, Rebecca - Summer SOLE Teacher (Geary Elementary / Middle School), effective June 13, 2024
      2. Hoffman, Loana - Social Media Coordinator (Spencer Elementary School), effective June 20, 2024
      3. Hedges, Marie - Social Media Coordinator (Roane County High School), effective June 30, 2024
      4. Hedges, Marie - Counselor (Roane County High School), effective June 30, 2024
   2. New Employment(s)
      1. Underwood, Lana - Summer SOLE Teacher (Geary Elementary / Middle School), effective June 28, 2024
      2. Johnson, Andrew - Principal (Roane County High School), effective June 28, 2024Motion by Jeffrey Mace and seconded by James Minney to go into closed session to discuss the above personnel item, as per WV Code 6-9A-4(b)(2)(B). Motion carried. (8:18 pm)Motion by Daris Harper and seconded by James Minney to return to open session. Motion carried. No action was taken in closed session. (8:32 pm)
   3. Transfer(s)
      1. Moats, Shane - Teacher / 4th Grade (Spencer Elementary School) to Teacher / 2nd Grade (Spencer Elementary School), effective July 1, 2024
      2. Stotts, Amy - Counselor (Spencer Elementary School) to Itinerant Elementary Counselor (RCS - Student Support (75%), Spencer Elementary (25%)), effective July 1, 2024
      3. Bowman, Courtney - Counselor (Spencer Middle School) to Itinerant Middle School Counselor (RCS - Student Support (75%), Spencer Middle (25%)), effective July 1, 2024, and rescind action to transfer to Itinerant Elementary Counselor (75% RCS - Student Services, 25% Spencer Elementary School) (from June 13, 2024)
      4. Marks, Sarah - Aide V / Special Education Assistant Teacher (Spencer Elementary School) to Accountant II / Secretary II (Spencer Elementary School), effective July 1, 2024
6. Reports of Committees
   1. Roane Jackson Technical Center Administrative Council (6/26/2024)We accepted the resignation of a secretary and a teacher who were being hired by Jackson County Schools. The new building project is now moving forward. He hope for it to move quickly. I hope to get bids out sometime this summer for that project. As for the water plant project, they still need electrical work in building C and waiting on Mon Power.
7. Superintendent's RemarksAfter today, we have 3 more days in the fiscal year, but tomorrow would be the last working day. On July 1st, the new school year will start. Our statutory meeting will be in the cafeteria at the new Spencer Middle School.
8. Adjournment
   1. Adjourn until the statutory meeting on Monday, July 1, 2024, at 6:00 pm at Roane County Schools Central Office. The next regular meeting on Thursday, July 11, 2024, at 6:00 pm at Roane County High School.Motion by Daris Harper and seconded by James Minney to approve. Motion carried. (8:36 pm)Adjourn until the statutory meeting on Monday, July 1, 2024, at 6:00 pm at Spencer Middle School. The next regular meeting on Thursday, July 11, 2024, at 6:00 pm at Roane County High School.