Roane County Schools

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Minutes of the Regular Meeting of the
Board of Education of the County of Roane

January 24, 2019

6:00 pm @ Roane County High School, Spencer, WV

  1. Presentations
    1. Positively Charged

      Recognized Amy Downey for her 9.5 years of service to Roane County Schools.

    2. Public ParticipationNone
  2. New Business for Consideration and Potential Action
    1. Student expulsion hearing #01242019Motion by Gregory Boggs and seconded by Eileen Richardson to go into closed session to discuss Student expulsion #01242019 as per WV Code §6-9A-4(b)(3). Motion carried. (6:04 pm)Motion by Eileen Richardson and seconded by James Minney to return to open session. Motion carried. No action was taken in closed session. (7:00 pm)Motion by Jeffrey Tanner and seconded by Eileen Richardson to approve as amended by Greg Boggs and James Minney to return Student expulsion #01242019 to the classroom at the end of the 10 day suspension on February 1, 2019 with school counseling and to be reviewed in 4 weeks. Motion carried. (7:02 pm)
    2. Attendance Zones and Transportation Considerations
    3. Acceptance of bid for high bandwidth services to all Roane County BOE locations
      1. Frontier Communications, telecommunications services for internet for the 2019-2020 school year, with up to two one-year extensions and the option to renew for two additional one-year periods at a rate of $12,535 per month.Motion by James Minney and seconded by Gregory Boggs to approve. Motion carried. (7:27 pm)
    4. Administrative Guidelines for Review
      1. AG 221.i - Process for Placement, Promotion, Retention, and Acceleration of Students (PK - 5)
      2. AG 222.i - Process for Placement, Promotion, Retention, and Acceleration of Students (6 - 8)
      3. AG 223.i - Substitution of Required Courses for High School Graduation
      4. AG 223.ii - Alternative Means to Earn High School Credit
      5. AG 250.ii - Selection of Supplemental Instructional Materials
    5. Discussion of Superintendent's evaluation for 2018-19, including possible executive session
  3. Consent Agenda - (Action)Motion by Jeffrey Tanner and seconded by Gregory Boggs to approve the following consent agenda as recommended by Richard Duncan, Superintendent. Motion carried. (8:00 pm)
    1. Approval of Minutes of Regular Board Meeting on January 10, 2019
    2. Miscellaneous
      1. Financial
        1. Transfers/supplements to the budget
        2. Payment of bills as submitted; Pre-approval to release checks not to exceed $20,000 prior to the next board meeting.
        3. Financial Reports
      2. Policies
        1. First Reading
          1. Policy 310 - Volunteers (revised; replaces Policy 8120)
          2. Policy 311 - Use of Service Animals (replaces Policy 8390)
          3. Policy 320 - School Calendar (revised; replaces Policies 8210, 8220, and 8800)
          4. Policy 330 - Records and Information Security (revised; replaces Policies 8305, 8310, 8315, 8320, 8330, 2416, 2461, 8350, and 8351)
          5. Policy 340 - Safety (revised; replaces Policies 8400, 8405, 8405.01, 8410, 8420, 8431, 8442, 8450, 8452, 8453, and 8453.01)
          6. Policy 350 - Nutrition and Wellness (revised; replaces Policies 8500, 8510, 8510.01, 8531, 8540, and 8550)
          7. Policy 360 - Transportation (revised; replaces Policy 8600, 8600.04, 8640, 8651, 8660, and 8670)
          8. Policy 370 - Insurance and Bonding (revised; replaces Policies 8710, 8740, and 8750)
          9. Policy 380 - Continuity of Organizational Operations Plan (revised; replaces Policy 8300)
          10. Policy 8402 - Expected Behavior in Safe and Supportive Schools (repeal; duplicated in Policy 5600)
      3. Contract(s) / Agreement(s) / Bid(s)
        1. MOU with Roane General Hospital to provide backup RN services
        2. MOU with Glenville State College regarding "Home Grown" Teacher Shortage Solution
        3. 2018-19 Pre-K Collaborative Contract with AFL-CIO Appalachian Council Head Start and Budget for the same
      4. Fieldtrip(s)
        1. Roane County High School Softball Team to Buckhannon to play softball on 4/5/19 to 4/6/19 using personal vehicles
        2. Walton Elementary Middle School, Grades 3-5, to Columbus Zoo in Columbus, Ohio, on May 30, 2019 for an end of year trip for good behavior and transported by charter bus
      5. Volunteer(s)
        1. Geary Elementary Middle School
          1. James Kizer
      6. Student Transfer(s)
  4. Personnel Consent Agenda - (Action)Motion by Eileen Richardson and seconded by Gregory Boggs to approve the following personnel items as recommended by Richard Duncan, Superintendent. Motion carried. (8:20 pm)Motion by Gregory Boggs and seconded by Jeffrey Mace to go into closed session for personnel exception as per WV Code §6-9A-4(b)(2)(B). Motion carried. (8:03 pm)Motion by Gregory Boggs and seconded by Jeffrey Tanner to return to open session. Motion carried. No action was taken in closed session. (8:19 am)
    1. Resignation(s)
      1. Williams, James - Assistant Coach, Track (Spencer Middle School), effective February 4, 2019
    2. Employment(s)
      1. Anderson, Sherrie - Substitute custodian (RCS - Substitutes), effective January 25, 2019
      2. Boggs, Kevin - Substitute custodian (RCS - Substitutes), effective January 25, 2019
      3. Cottrell, Jody - School Nurse (RCS - Itinerant), effective February 7, 2019
      4. Metheney, Andrew - Treasurer / Chief School Business Official (RCS - Central Office), effective March 1, 2019, . Appoint Amy Downey, Interim Treasurer, effective February 1, 2019.
    3. Extracurricular(s)
      1. Simmons, Michele - Assistant Coach, Softball (Auxiliary) (Roane County High School), effective January 25, 2019
      2. Gaughan, Kevin - Assistant Coach, Softball (Auxiliary) (Roane County High School), effective January 25, 2019
  5. Reports of Committees
    1. Roane-Jackson Technical Center Administrative Council (1/15/2019)

      In addition to routine business, Mr. Cummings updated the council on progress with DEP inspection and storm and other drains on the RJTC campus.

  6. Superintendent's Remarks

    Drawing for Substitute Custodian to Establish Initial Calling Order

    1. Kevin Boggs
    2. Sherrie Anderson

    Remarks

    • Ms. Brown and Dr. Duncan met with Head Start in Charleston on Wednesday
    • There is much talk about an upcoming education bill. Dr. Duncan visited the Capitol and spoke with Delegate Rick Atkinson and Senator Eric Tarr about education issues and the need for upgrading Lick Fork to provide emergency access / exit from RCHS campus. He spoke with Bob Ashley, Governor's Legislative Director, and discussed what he can do for us in the Governor’s office.
    • During Superintendent’s Conference in Bridgeport, Dr. Paine discussed the legislative outlook. With the Governor, the Senate, and the Speaker all supporting the 5% pay raise, Dr. Paine believes that should pass. He also believes that there is great value in a united front amongst educators
    • Concerning the upcoming bill, we have been contacted by employee organizations that have been interested in this bill. One major concern is the possibility of public charter schools.


  7. AdjournMotion by Jeffrey Tanner and seconded by Gregory Boggs to adjourn until the next regular meeting on Thursday, February 7, 2019, at Roane County High School at 6:00 pm. Motion carried. (8:42 pm)