Roane County Schools

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Minutes of the Regular Meeting of the
Board of Education of the County of Roane

February 7, 2019

6:00 pm @ Roane County High School, Spencer, WV

  1. Presentations
    1. Positively Charged

      Recognized Math Field Day and Reading Fair winners

    2. Public Participation

      Ms. Pamela Cain, Speech Pathologist at WEMS / GEMS, shared her concerns about education legislation.

  2. New Business for Consideration and Potential Action
    1. Administrative Guidelines for Review
      1. AG 220.i - Adoption of Programs of Study
      2. AG 220.ii - Controversial Issues
      3. AG 220.iv - Summer School
      4. AG 220.v - Intervention
      5. AG 223.iii - Weighted Courses
      6. AG 224.i - Placement in Alternative Learning Programs
      7. AG 224.ii - Adult Education Programs
      8. AG 228.i - Use of School Facilities for After School Programs
      9. AG 230.i - Formation and Operation of Co- and Extra-curricular Clubs and Activities
      10. AG 230.ii - Operation of Interscholastic Athletic Programs
      11. AG 230.iii - Activities Sponsored by Community Volunteers
      12. AG 250.i - Adoption of Primary Instructional Materials
      13. AG 250.iii - Review and Maintenance of Instructional Materials
    2. Approval of Programs of Study for 2019-20
    3. Update on 2018-19 School CalendarMotion by Gregory Boggs and seconded by Jeffrey Tanner to amend the 2018-19 School Calendar to convert March 1, 8, and 15 from OSE days to instructional days. Motion carried. (7:04 pm)
    4. Update on Treasurer transitionMotion by Gregory Boggs and seconded by Jeffrey Tanner to approve. Motion carried. (7:07 pm)
      1. Authorization for payment of Interim Treasurer at daily rate prescribed by Board salary schedule for Treasurer / CSBO
      2. Appointment of Andrew Metheney as Interim Treasurer, effective February 15, 2019
    5. Superintendent's Evaluation for 2018-19, including possible executive session

      Motion by James Minney and seconded by Jeffrey Tanner to go into closed session. Motion carried. (7:45 pm)

      Motion by Jeffrey Tanner and seconded by Gregory Boggs to return to open session. Motion carried. No action was taken in closed session. (10:51 pm)

      The Roane County Board of Education has completed the 2019 Superintendent's Evaluation. The evaluation was performed before the deadline of March 1st, in accordance with code since the Superintendent's contract does expire on July 1, 2019. All members were given and completed the approved document that was approved by the West Virginia State Board of Education. All members had an opportunity to discuss with other board members their evaluation. Dr. Duncan was then given the opportunity to address the board and was given the aggregate document, as well as the individual evaluation documents and given the opportunity to discuss any of the items that were listed. The board then concluded the evaluation to release this statement.

      Dr. Duncan has successfully completed the evaluation of the Roane County Board of Education and was found to meet and/or exceed the standards of the board and all members that were present.

  3. Consent Agenda - (Action)Motion by Jeffrey Tanner and seconded by Gregory Boggs to approve the following consent agenda as recommended by Richard Duncan, Superintendent. Motion carried. (7:22 pm)
    1. Approval of Minutes of Regular Board Meeting on January 24, 2019
    2. Miscellaneous
      1. Financial
        1. Transfers/supplements to the budget
        2. Payment of bills as submitted; Pre-approval to release checks not to exceed $20,000 prior to the next board meeting.
        3. Financial Reports
        4. Review of 2017-18 audited financial statements
      2. Policies
        1. Second Reading
          1. Policy 310 - Volunteers (revised; replaces Policy 8120)
          2. Policy 311 - Use of Service Animals (replaces Policy 8390)
          3. Policy 320 - School Calendar (revised; replaces Policies 8210, 8220, and 8800)
          4. Policy 330 - Records and Information Security (revised; replaces Policies 8305, 8310, 8315, 8320, 8330, 2416, 2461, 8350, and 8351)
          5. Policy 340 - Safety (revised; replaces Policies 8400, 8405, 8405.01, 8410, 8420, 8431, 8442, 8450, 8452, 8453, and 8453.01)
          6. Policy 350 - Nutrition and Wellness (revised; replaces Policies 8500, 8510, 8510.01, 8531, 8540, and 8550)
          7. Policy 360 - Transportation (revised; replaces Policy 8600, 8600.04, 8640, 8651, 8660, and 8670)
          8. Policy 370 - Insurance and Bonding (revised; replaces Policies 8710, 8740, and 8750)
          9. Policy 380 - Continuity of Organizational Operations Plan (revised; replaces Policy 8300)
          10. Policy 8402 - Expected Behavior in Safe and Supportive Schools (repeal; duplicated in Policy 5600)
      3. Contract(s) / Agreement(s) / Bid(s)
        1. Advertising Agreement with Slate Auto and Transmission (Handimart Field)
        2. Extended Campus Clinical Agreement with Bluefield State College re: School Nurse Clinical Experience (renewal)
      4. Fieldtrip(s)
        1. Geary Elementary Middle School Respect and Protect PBIS Team traveling to COSI in Columbus, Ohio for a behavior and attendance reward on May 21, 2019, traveling by county buses
        2. Geary Elementary Middle School Respect and Protect-PBIS Team traveling to Carnegie Science Center in Pittsburgh, Pennsylvania for an attendance and behavior reward on May 24, 2019, traveling by county buses
        3. Roane County High School to Greece, Italy, and Spain for historical, architectural and cultural trip outside of the U.S.A. in July of 2020 using a ship, buses, trains, and planes as modes of transportation
      5. Volunteer(s)
        1. Geary Elementary Middle School
          1. Felisha Hanshaw
          2. Jennifer Crowley
          3. Courtney Mullins
      6. Student Transfer(s)
  4. Personnel Consent Agenda - (Action)Motion by Jeffrey Tanner and seconded by Eileen Richardson to approve the following personnel items as recommended by Richard Duncan, Superintendent. Motion carried. (7:44 pm)Motion by Gregory Boggs and seconded by Jeffrey Tanner to go into closed session. Motion carried. (7:25 pm)Motion by Gregory Boggs and seconded by James Minney to return to open session. Motion carried. No action was taken in closed session. (7:44 pm)
    1. Resignation(s)
      1. Hively, Amanda - Coach, Softball (Walton Elementary / Middle School), effective January 25, 2019
      2. Fontaine, Amie - LPN / Aide (Geary Elementary / Middle School), effective February 4, 2019
      3. Spencer, Jennifer - Assistant Coach, Girls Basketball (Spencer Middle School), effective February 5, 2019
      4. Williams, James - Assistant Coach, Track (Spencer Middle School), effective February 5, 2019
    2. Employment(s)
      1. Romeo, Riley - Substitute teacher (RCS - Substitutes), effective February 8, 2019
      2. Richardson, Derek - Substitute teacher (RCS - Substitutes), effective February 8, 2019
      3. Cohen, Kourtney - Substitute teacher (RCS - Substitutes), effective February 8, 2019
      4. Black, Miranda - Substitute teacher (RCS - Substitutes), effective February 8, 2019
    3. Extracurricular(s)
      1. Brohard, Carly - Coach, Softball (Spencer Middle School), effective February 8, 2019
      2. Clarkson, Jane - Coach, Track (Spencer Middle School), effective February 8, 2019
      3. White, Nathanial - Coach, Baseball (Spencer Middle School), effective February 8, 2019
      4. Cooper, Sandra - Family Engagement Coordinator (RCS - Central Office), effective February 8, 2019
      5. Tanner, Lorra - Before / After School Interventionist (Geary Elementary / Middle School), effective February 8, 2019
      6. White, Natalie - Coach, Softball (Walton Elementary / Middle School), effective February 8, 2019
  5. Reports of Committees

    None

  6. Superintendent's Remarks

    Met with Glenville State College at the Capitol with 13 other counties for the Home Grown Initiative, which is a part of a previously approved MOU. We signed the MOU at the Capitol and had resolutions passed in the House and the Senate.

    Met with Thrasher. We now have some preliminary drawings of 2 of the "Safe Schools" entrances, but not yet ready for publication. They are also nearly ready for putting out bids for the roofing projects later this month or early next month, in anticipation of the bond sale in April. They are looking to do the HVAC and possibly one "Safe Schools" entrance this summer before we return in the fall.

    Received feedback from the state today on our Critical Needs and Shortage policy that allows us to have retired teachers serve as substitute teachers for longer than 140 days, which is a state-wide rule and accepted by the Retirement Board. Although we have been going through our own policies to remove repetition, the Retirement Board requires that we have certain language in our policy that is duplicated in state code.

    Spoke with Speaker Hanshaw at the Capitol, who indicated he wanted to hear from the superintendents. He then set in motion a hearing on Senate Bill 451 and State Board President David Perry has requested that all superintendents attend the Monday morning session.

  7. AdjournMotion by Jeffrey Tanner and seconded by Gregory Boggs to approve. Motion carried. (11:06 pm)