Roane County Schools

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Minutes of the Regular Meeting of the
Board of Education of the County of Roane

July 11, 2019

6:00 pm @ Roane County High School, Spencer, WV

  1. Presentations
    1. Postively ChargedThe Bond Sale closed on Tuesday. Sale price was about $480,000 above par as announced at the June 18, 2019, meeting. We have received AP test results for 2018-19. The following scored a 3 or higher: 3 out of 5 for Calculus; 10 out of 21 for English Language (11th grade); 3 out of 10 for English Literature (12th grade); 1 out of 2 for Government; 4 out of 8 for US History; and 6 out of 8 for Environmental Science On the AP English Language test, there was 1 student who scored a perfect 5, which is quite an achievement. Out of the 54 tests that were taken this Spring, 27 tests scored 3 or higher which is well above the average in WV.
    2. Public ParticipationJulianna Poole shared some concerns with a recently approved policy
  2. New Business for Consideration and Potential Action
    1. HB 206 - WV Student Success Act
    2. Create positions for the 2019-20 school year
      1. Assistant Principal, Spencer Middle School (professional instructional funding from School Psychologist)Motion by James Minney and seconded by Jeffrey Tanner to approve. Motion carried. (7:16 pm)
      2. Teacher / 4th Grade, Spencer Elementary School (professional instructional funding from Counselor)Motion by Eileen Richardson and seconded by James Minney to approve. Motion carried. (7:17 pm)
      3. School Social Worker, Itinerant (professional student support funding)Motion by Eileen Richardson and seconded by James Minney to approve. Motion carried. (7:17 pm)
    3. Approval of Bid for Motor Oil, Bio-Diesel Fuel, and Gasoline by Harris Oil Co., Inc.Motion by James Minney and seconded by Eileen Richardson to approve. Motion carried. (7:20 pm)
    4. Approval of Bid for Auditorium Lighting and Audio Renovations at RCHS from C. A. House Music for $55,093.53Motion by Jeffrey Tanner and seconded by James Minney to approve. Motion carried. (7:24 pm)
  3. Consent Agenda - (Action)Motion by Eileen Richardson and seconded by James Minney to approve the following consent agenda as recommended by Richard Duncan, Superintendent. Motion carried. (8:44 pm)
    1. Approval of Minutes of Regular Board Meeting on June 18, 2019
    2. Financial
      1. Transfers/supplements to the budget
      2. Payments of bills as submitted; pre-approval to release checks not to exceed $20,000 prior to the next board meeting
      3. Financial Reports
      4. 2019-20 Salary Schedules
      5. Resolution Authorizing Investment in Consolidated Fund (Series 2019 Bond Funds)
    3. 2019-20 Roane County Universal Pre-K Calendar
    4. Policies
      1. Continuing Review and Reorganization of Policy Manual (First Reading)
        1. Policy 401 - Student and Parent Rights (revised; replaces Policy 5780)
        2. Policy 410 - Enrollment (revised; replaces Policies 5111, 5215, 5113, 5113.01, 5120, 5320, 9270, 5114, and 5130)
        3. Policy 411 - Homeless Students (revised; replaces Policy 5111.01)
        4. Policy 412 - Educational Opportunity for Military Children (revised; replaces Policy 5111.02)
        5. Policy 420 - Attendance (revised; replaces Policies 5200, 5223, and 5230)
        6. Policy 430 - Student Health Services (revised; replaces Policies 5310, 5330, 5330.02, 5335, 5340, 5341, and 5350)
        7. Policy 431 - Student Drug Testing (renumbered; replaces Policy 5530.01)
        8. Policy 440 - Student Code of Conduct and Discipline (revised; replaces Policies 5500, 5513, 5514, 5515, 5516, 5600, 5605, 5610, 5610.02, 5610.03, 5610.04, 5611, 5630, 5630.01, and 5771)
        9. Policy 441 - Student Dress and Grooming (revised; replaces Policy 5511)
        10. Policy 442 - Anti-Harrassment and Violence (revised; replaces 5117, 5117.01, 5117.02, and 5117.03)
        11. Policy 443 - Substance Abuse Prevention (revised; replaces Policies 5530 and 5531)
        12. Policy 444 - Student Abuse and Neglect (revised; replaces Policy 8462)
        13. Policy 445 - Schools and Community Agencies (revised; replaces Policy 5540)
        14. Policy 450 - Student Co- and Extra-curricular Activities (revised; replaces Policies 5722, 5820, 5830, 5855, 5860, 5880, 5885, 9190)
        15. Policy 451 - Student Voter Registration (revised; replaces Policy 5724)
        16. Policy 460 - Student Complaints (revised; replaces Policy 5710)
        17. Policy 490 - Acceptable Use of Technology by Students (revised; replaces Policies 7540.03, 7540.06, 5136, 5136.01)
        18. Policy 5113.02 - School Choice Options Provided by the No Child Left Behind Act (repeal; obsolete)
        19. Policy 5131 - Student Transfers - Athletics (repeal; not a matter of local discretion)
        20. Policy 5140 - Student Driver Eligibility Certificate (repeal; duplicated in Policy 420)
        21. Policy 5321 - Tuberculin Skin Test (repeal; obsolete)
        22. Policy 5330.01 - Use of Potassium Iodide in the Event of a Nuclear Accident (repeal)
        23. Policy 5451 - Student Recognition (repeal; duplicated in Policy 6680)
        24. Policy 5461 - Certificates of Proficiency (repeal; obsolete)
        25. Policy 5512 - Use of Tobacco by Students (repeal; duplicated in Policy 661)
        26. Policy 5772 - Weapons (repeal; duplicated in Policy 660)
        27. Policy 5895 - Student Employment (repeal; obsolete)
      2. Policy Revisions Required by Passage of HB 206 (First Reading)
        1. Policy 001 - Definitions
        2. Policy 030 - Powers and Duties
        3. Policy 154 - Termination of Administrative Contracts
        4. Policy 212 - County and School Improvement
        5. Policy 370 - Insurance and Bonding
        6. Policy 522 - Seniority of Professional Personnel
        7. Policy 524 - Transfers and Reductions-in-Force
        8. Policy 560 - Leave
        9. Policy 561 - Annual Incentive for Unused Personal Leave
      3. Miscellaneous (First Reading)
        1. Policy 224 - Alternative Delivery of Educational Programs (revised)
        2. Policy 512 - Areas of Critical Needs and Shortage (annual review and readoption)
        3. Policy 590 - Acceptable Use of Technology by Staff (revised; replaces Policies 7540.04, 7540.05)
        4. Policy 662 - Use of Alcohol, Cannabis, Controlled Substances, and Other Drugs on School Premises (new)
        5. Policy 690 - Acceptable Use of Technology by Visitors (new)
    5. Contract(s) / Agreement(s)
      1. Contract with Thera-pedics, Inc. for Occupational Therapy Services
      2. Contract with WVDHHR regarding Community Work Experience Program (renewal)
      3. Roof Repair and Improvements to Roane County Schools Change Order #2 for $2,700 and add unit cost for further items
      4. Roof Repair and Improvements to Roane County Schools Change Order #3 for $1,800
      5. Consulting Agreement with Tawney Insurance & Consulting for School Safety and Security
      6. Agreement with WVU Parkersburg regarding student teacher placement (renewal)
    6. Student Transfer(s)
      1. 1 student transfer from Roane County Schools to Kanawha County Schools, pending approval from Kanawha County Schools
      2. 1 student transfer from Roane County Schools to Wirt County Schools, pending approval from Wirt County Schools
      3. 2 student transfers from Roane County Schools to Jackson County Schools, pending approval from Jackson County Schools
    7. Volunteers
      1. Roane County High School
        1. Stephanie Stover, Brenda Fisher, Shena Hall, Shannon Cottrill, Chrystie Burgess, April Beal, Amy Mace, Beth Tanner, Nancy White, Charles White, Valerie Sayre, Beth Bowen, Mark Bowen, Melissa Love, Sherry Husted, Tammy Bush and Joshua Simpson
  4. Personnel Consent Agenda - (Action)Motion by Eileen Richardson and seconded by James Minney to approve the following personnel items as recommended by Richard Duncan, Superintendent. Motion carried. (9:08 pm)
    1. Resignation(s)
      1. Gibson, David - Assistant Coach, Track (Geary Elementary / Middle School), effective June 21, 2019
      2. Mace, Gary - Coach, Boys Basketball (Freshmen) (Roane County High School), effective June 21, 2019
      3. Taylor, Christopher - Assistant Coach, Wrestling (Spencer Middle School), effective July 9, 2019
      4. Harper, Sherry - Cook for After School Supper Program (Walton Elementary / Middle School), effective July 11, 2019
      5. Shank, Jonathan - School Psychologist (RCS - Central Office), effective July 15, 2019
      6. Davis, Daniel - Electronic Technician II / Coordinator of Technology (RCS - Central Office), effective July 18, 2019
    2. Employment(s)
      1. Gentry, Benjamin - Custodian III (Spencer Middle School), effective July 12, 2019, from preferred recall
      2. Westlake, Zachary - Electronics Technician II (RCS - Central Office), effective July 12, 2019
      3. Cottrell, Morgan - Teacher / Special Education (Spencer Elementary School), effective August 12, 2019, pending receipt of additional endorsement
    3. Transfer(s)
      1. Tallman, Clarissa - Teacher / English (6th Grade) (Spencer Middle School) to Teacher / 5th Grade (Geary Elementary / Middle School), effective July 1, 2019, during a leave of absence
      2. Heis, Rachael - Teacher / Music (Spencer Elementary School) to Teacher / English (6th Grade) (Spencer Middle School), effective July 12, 2019, during a leave of absence
      3. Lloyd, Morgan - Teacher / Social Studies (Spencer Middle School) to Counselor (Walton Elementary / Middle School), effective July 12, 2019, pending receipt of permit
  5. Reports of Committees
  6. Superintendent's Remarks1. There was a potential safety concern brought up during public participation in a previous meeting. Investigations showed that there was ample supervision by teachers and they were also accompanied by an off-duty police officer. 2. SMS Planning Committee met and discussed what might be included in the new building, as well as options for designs. We will be visiting other schools to gather ideas for the new school or ideas for renovating our current schools.
  7. Adjourn
    1. Adjourn until the next regular meeting on Tuesday, July 23, 2019, at 6:00 pm at Roane County High School.Motion by James Minney and seconded by Jeffrey Tanner to approve. Motion carried. (9:13 pm)