Roane County Schools

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Minutes of the Regular Meeting of the
Board of Education of the County of Roane

September 26, 2019

6:00 pm @ Roane County High School, Spencer, WV

  1. PresentationsMr. Mace thanked everyone for their support for Roane County Schools through the past week.
    1. Positively ChargedWe are mourning the tragic loss of Alex Miller. Roane County High School, as well as other Roane County staff have been working to offer support to all students and staff that need it. We have been offered an enormous amount of support from all across the state. The "maroon out," which was not even started in Roane County, was just incredible. We appreciate the support given and the various tributes that have been made in his honor. It is nice to see Roane County and all of West Virginia come together after this tragic loss.
    2. Public ParticipationA parent expressed her concerns about transportation in the Newton area.
  2. New Business for Consideration and Potential Action
    1. Consideration of recommendation to terminate contract of Employee A, a substitute custodian, including possible personnel hearing.Motion by Gregory Boggs and seconded by James Minney to go into closed session to discuss personnel as per WV Code 6-9A-4(b)(2)(B). Motion carried. (6:42 pm)Motion by Gregory Boggs and seconded by James Minney to return to open session. Motion carried. No action was taken in closed session. (6:59 pm)Motion by Gregory Boggs and seconded by Eileen Richardson to terminate contract of substitute custodian, Kevin Boggs, effective immediately. Motion carried. (7:00 pm)
    2. Discussion of Upcoming Policy Development
      1. Student Attendance
      2. Student Discipline
      3. Open Enrollment
  3. Consent Agenda - (Action)Motion by Eileen Richardson and seconded by Gregory Boggs to approve the following consent agenda as recommended by Richard Duncan, Superintendent. Motion carried. (7:55 pm)
    1. Approval of Minutes of Regular Board Meeting on September 12, 2019
    2. Financial
      1. Transfers/supplements to the budget
      2. Payments of bills as submitted; pre-approval to release checks not to exceed $20,000 prior to the next board meeting
      3. Financial Reports
      4. Approval of unaudited financial statements
    3. Policies
      1. First Reading
        1. Policy 810 - Uniform Records and Accounts (revised; replaces Policies 6100, 6800, 6200, 6662, 6830, 6105, 6108, 6140, 6144, 6145, 6151, and 6153)
        2. Policy 815 - Federal Funds (revised; replaces Policies 6110, 6110.01, 6111, 6112, 6114, 6116, and 6325)
        3. Policy 820 - Fiscal Planning (revised; replaces Policies 6210, 6220, 6230, and 6231)
        4. Policy 821 - Petty Cash (revised; replaces Policies 6621 and 6625)
        5. Policy 822 - Recognition and Amenities (revised; replaces Policies 6680 and 6681)
        6. Policy 823 - Fundraisers (revised; replaces Policy 6605)
        7. Policy 830 - Purchasing (revised; replaces Policies 6320.01, 6440, 6450, 6460, and 6470)
        8. Policy 831 - Use of Credit and Purchasing Cards (revised; replaces Policy 6423)
        9. Policy 840 - Payroll (revised; replaces Policies 6510, 6150.01, 6520, 6700, and 6705)
        10. Policy 850 - Travel Payment and Reimbursement (revised; replaces Policy 6550)
        11. Policy 210 - County Educational Program (revised; repeals Policy 6152.01)
        12. Policy 6120 - Safety Deposit Box (repeal)
        13. Policy 6150 - Tuition Income (repeal)
        14. Policy 6670 - Trust and Agency Fund (repeal)
        15. Repeal all policies not otherwise revised, repealed, or replaced since July 1, 2018, and declare all such policies no longer in effect immediately.
    4. Contracts
    5. Student Transfers
    6. Fieldtrips
    7. Volunteers
      1. Walton Elementary Middle School
        1. Cindy Berry, Heather Berry, and Joyce A. Shafer
      2. Roane County High School
        1. Cindy Epling
      3. Spencer Elementary School
        1. Brenda Coe, Justin Simmons, Amber Gibson, Morgan Boyles, Crystal Love, Katie Cherry, Kayla Holstein, Barbara Watson, Jerry Lee Burge, Kim Harrison, Katrina Kelley, Randall O'Brien, Marcia Corkrean, Sharon Starcher and Jennifer Conley
  4. Personnel Consent Agenda - (Action)Motion by James Minney and seconded by Gregory Boggs to approve the following personnel items as recommended by Richard Duncan, Superintendent. Motion carried. (8:04 pm)
    1. Resignation(s)
      1. Lima, Nicole - Substitute secretary (RCS - Substitutes), effective September 17, 2019
      2. Mollohan, Michelle - Substitute secretary (RCS - Substitutes), effective September 25, 2019
      3. Wells, James - Assistant Principal (Spencer Elementary School), effective September 25, 2019
    2. Retirement(s)
      1. Workman, Paula - Aide / ECCAT (Spencer Elementary School), effective December 1, 2019
    3. Employment(s)
      1. Cross, Geneva - Cook II (Geary Elementary / Middle School), effective September 27, 2019, from the substitute list
      2. Watson, Stephenie - Cook II (Roane County High School), effective September 27, 2019, from the substitute list
    4. Transfer(s)
      1. Karnes-Webb, Gwendlyn - Cook II (Geary Elementary / Middle School) to Cook II (Spencer Middle School), effective September 27, 2019
      2. Cobb, Kathleen - Bus Operator (Bus #53) (RCS - Operations) to Bus Operator (Bus #26) (RCS - Operations), effective September 27, 2019
      3. Miller, Timothy - Bus Operator (Bus #26) (RCS - Operations) to Bus Operator (Bus #56) (RCS - Operations), effective September 27, 2019
    5. Extracurricular(s)
      1. Hayes, Matthew - Robotics Sponsor (Roane County High School), effective September 27, 2019
      2. Cottrill, Shannon - Robotics Sponsor (Roane County High School), effective September 27, 2019
      3. Hayes, Matthew - Social Media Coordinator (Roane County High School), effective September 27, 2019
      4. Vaughan, Brittney - Social Media Coordinator (Geary Elementary / Middle School), effective September 27, 2019
      5. Miller, Allison - Social Media Coordinator (Spencer Elementary School), effective September 27, 2019
      6. Ashman, Elaine - Social Media Coordinator (Spencer Middle School), effective September 27, 2019
      7. Hunt, Jennifer - Social Media Coordinator (Walton Elementary / Middle School), effective September 27, 2019
      8. Sotomayor, Mario - Assistant Coach, Soccer (Spencer Middle School), effective September 27, 2019
      9. Hayes, Matthew - Broadcast Journalism Sponsor (Roane County High School), effective September 27, 2019
  5. Reports of Committees
    1. RJTC Administrative Council (9/16/2019)There are always projects in progress due to the success of Mr. Cummings finding state funds to finance these projects.
  6. Superintendent's RemarksAt the next meeting, there will be further updates with Thrasher concerning potential locations for SMS. We also need to get Board Members for the CEFP Committee soon. Melissa O'Brien went to a conference for CTE Directors to show what can be done for CTE programs in the schools. There are many interesting options we can consider for all of our schools. Funding is starting to line up There was an EDA meeting at Reedy. The former Reedy School is now occupied by a company called Advanced Applications. Some classrooms were turned into lab space. There are plans to turn the cafe/gym to a manufacturing facility/loading dock. Dr. Jarvis will soon need to hire a workforce.
  7. Adjournment
    1. Adjourn until the next regular board meeting on October 8, 2019, at 6:00 pm at Roane County High School.Motion by Gregory Boggs and seconded by Eileen Richardson to approve. Motion carried. (8:35 pm)