Roane County Schools

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Minutes of the Regular Meeting of the
Board of Education of the County of Roane

October 8, 2019

6:00 pm @ Roane County High School, Spencer, WV

  1. Presentations
    1. Positively ChargedRoane County Schools honors Paul Cummings by renaming the 4-H / FFA barn to the Paul L. Cummings 4-H / FFA Youth Livestock Barn. He was honored for his many years of service as a teacher, board member and member in the community. A tribute biography will be posted on the barn to remind us of the impact he has made in the community.
    2. Public Participation
  2. New Business for Consideration and Potential Action
    1. Consideration of recommendation to terminate contract of Employee A, a professional employee, effective immediately, including possible personnel hearing.Motion by Gregory Boggs and seconded by Jeffrey Tanner to go into closed session to discuss personnel as per WV Code 6-9A-4(b)(2)(B). Motion carried. (6:15 pm)Motion by James Minney and seconded by Eileen Richardson to return to open session. Motion carried. No action was taken in closed session. (6:31 pm)Motion by Jeffrey Tanner and seconded by Gregory Boggs to terminate John Hemmings, School Psychologist, immediately. Motion carried. (6:31 pm)
    2. Review of potential sites for the new Spencer Middle School, including possible selection of preferred alternativeSite 5 was selected as the preferred site. Site 4 followed by Site 2 are alternates.
    3. Appointment of Board Member(s) to the 2020-30 Comprehensive Education Facilities Plan CommitteeMr. Tanner was appointed as a Board Member for the 2020-30 Comprehensive Education Facilities Plan Committee.
  3. Consent Agenda - (Action)Motion by Jeffrey Tanner and seconded by Eileen Richardson to approve the following consent agenda as recommended by Richard Duncan, Superintendent. Motion carried. (8:35 pm)
    1. Approval of Minutes of Regular Board Meeting on September 26, 2019
    2. Financial
      1. Transfers/supplements to the budget
      2. Payments of bills as submitted; pre-approval to release checks not to exceed $20,000 prior to the next board meeting
      3. Financial Reports
    3. Policies
      1. Second Reading
        1. Policy 810 - Uniform Records and Accounts (revised; replaces Policies 6100, 6800, 6200, 6662, 6830, 6105, 6108, 6140, 6144, 6145, 6151, and 6153)
        2. Policy 815 - Federal Funds (revised; replaces Policies 6110, 6110.01, 6111, 6112, 6114, 6116, and 6325)
        3. Policy 820 - Fiscal Planning (revised; replaces Policies 6210, 6220, 6230, and 6231)
        4. Policy 821 - Petty Cash (revised; replaces Policies 6621 and 6625)
        5. Policy 822 - Recognition and Amenities (revised; replaces Policies 6680 and 6681)
        6. Policy 823 - Fundraisers (revised; replaces Policy 6605)
        7. Policy 830 - Purchasing (revised; replaces Policies 6320.01, 6440, 6450, 6460, and 6470)
        8. Policy 831 - Use of Credit and Purchasing Cards (revised; replaces Policy 6423)
        9. Policy 840 - Payroll (revised; replaces Policies 6510, 6150.01, 6520, 6700, and 6705)
        10. Policy 850 - Travel Payment and Reimbursement (revised; replaces Policy 6550)
        11. Policy 210 - County Educational Program (revised; repeals Policy 6152.01)
        12. Policy 6120 - Safety Deposit Box (repeal)
        13. Policy 6150 - Tuition Income (repeal)
        14. Policy 6670 - Trust and Agency Fund (repeal)
        15. Repeal all policies not otherwise revised, repealed, or replaced since July 1, 2018, and declare all such policies no longer in effect immediately.
    4. Contracts
      1. MOU with WVDE regarding Math4Life Year 2
      2. VLH Consultants for a part-time School Psychologist
    5. Student Transfers
    6. Field Trips
    7. Volunteers
      1. Roane County High School
        1. Michael Aaron Casto
      2. Geary Elementary Middle School
        1. Dallas Smith
  4. Personnel Consent Agenda - (Action)Motion by Jeffrey Tanner and seconded by Gregory Boggs to approve the following personnel items as recommended by Richard Duncan, Superintendent. Motion carried. (8:55 pm) Motion carried. (8:38 pm) Motion carried. No action was taken in closed session. (8:53 pm)To establish calling order for the substitute custodians hired, a drawing was held with the following order determined: Austin McCune, Jeffery Redman, Bradford Nichols, Donald Casto, Thomas Kibble
    1. Resignation(s)
      1. Hall, Debra - Assistant Coach, Girls Basketball (Walton Elementary / Middle School), effective October 1, 2019
      2. Hunt, Jennifer - Assistant Coach, Boys Basketball (Walton Elementary / Middle School), effective October 7, 2019
    2. Employment(s)
      1. Goodwin, Terry - Bus Operator (Bus #53) (RCS - Operations), effective October 9, 2019, from the substitute list
      2. Redman, Jeffery - Substitute custodian (RCS - Substitutes), effective October 9, 2019
      3. Kibble, Thomas - Substitute custodian (RCS - Substitutes), effective October 9, 2019
      4. McCune, Austin - Substitute custodian (RCS - Substitutes), effective October 9, 2019
      5. Nichols, Bradford - Substitute custodian (RCS - Substitutes), effective October 9, 2019
      6. _______________________ - Assistant Principal (Spencer Elementary School), effective October 9, 2019
      7. Carpenter, Dianna - Substitute teacher (RCS - Substitutes), effective October 9, 2019
      8. Dunkle, Frank - Substitute teacher (RCS - Substitutes), effective October 9, 2019
      9. Casto, Donald - Substitute custodian (RCS - Substitutes), effective October 9, 2019
    3. Transfer(s)
      1. Sherry, Thomas - Bus Operator (Bus #58) (RCS - Operations) to Bus Operator (Bus #17) (RCS - Operations), effective October 9, 2019, during a leave of absence
    4. Leave of Absence(s)
      1. Mckown, Tara - Custodian III (Spencer Middle School), effective October 11, 2019 to January 1, 2020
      2. Wiseman, Rebecca - Teacher / English (Geary Elementary / Middle School), effective January 16, 2020 to February 27, 2020, Maternity Leave
    5. Extracurricular(s)
      1. Mills, Ashley - Coach, Boys Basketball (Walton Elementary / Middle School), effective October 9, 2019
      2. Miller, Allison - Math Field Day Sponsor (Spencer Elementary School), effective October 9, 2019
  5. Reports of Committees
  6. Superintendent's RemarksEnrollment is down this year, but increased personnel funding from the state means there may be a reprieve for cuts. Data has been submitted to the state, so we now await their computations. Many meetings and conferences are scheduled for this month, so it will be a busy one.
  7. Adjournment
    1. Adjourn until the next regular board meeting on October 24, 2019, at 6:00 pm at Roane County High School.Motion by Gregory Boggs and seconded by Jeffrey Tanner to approve. Motion carried. (9:16 pm)

The next regular meeting is scheduled for 6:00 pm on October 24, 2019 at Roane County High School.