Roane County Schools

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Minutes of the Regular Meeting of the
Board of Education of the County of Roane

February 13, 2020

6:00 pm @ Roane County High School, Spencer, WV

  1. Presentations
    1. Positively ChargedThe 2020 Federal Census is starting. Next month, there will be an online portal that will allow you to take the survey online. We want to stress the importance of participating in the census because federal funding for our community is dependent on it.
    2. 2020-21 School Calendar (Meeting 1 of 2)
    3. Public ParticipationPatty May, Bus Operator, addressed her concerns on the content of food that is provided in the backpack program. Stephanie Poole, WEMS Teacher, commented on the backpack program.
    4. Student Achievement
      1. Standards vs. Curriculum vs. Materials
  2. New Business for Consideration and Potential Action
    1. Discussion of SRO / PRO program
    2. Recommendation for termination of contract of Employee A, a substitute cook, for unavailability, effective immediatelyMotion by Jeffrey Tanner and seconded by Gregory Boggs to go into closed session as per WV Code 6-9A-4(b)(2)(B) for a personnel hearing. Motion carried. (7:18 pm)Motion by James Minney and seconded by Eileen Richardson to return to open session. Motion carried. No action was taken in closed session. (7:22 pm)Motion by Jeffrey Tanner and seconded by Gregory Boggs to terminate the contract of a substitute cook, Brittney Pena for unavailability, effective immediately. Motion carried. (7:22 pm)
    3. Planning for 2020-21: Where are we, how did we get here, and where do we want to go next?
  3. Consent Agenda - (Action) Motion carried. (9:39 pm)
    1. Approval of minutes of Regular Board Meeting on January 23, 2020 and Special Meeting on February 6, 2020
    2. Financial
      1. Transfers/supplements to the budget
      2. Payments of bills as submitted; pre-approval to release checks not to exceed $20,000 prior to the next board meeting
      3. Financial Reports
    3. Policies
      1. Third Reading and Approval
        1. Policy 612 - Placement and Operation of Video Cameras in Certain Special Education Classrooms (new)
    4. Contract(s) / Bid(s)
      1. Contract with Frontier Communications for VoIP Maintenance and Expansion Project ($108,723.92)
      2. Agreement with Roane County Sheriff for School Resource Officer Program for 2020-21
      3. Agreement with Roane County Sheriff for Prevention Resource Officer Program for 2020-21
    5. Field Trips
      1. Roane County High School FFA to Canaan Valley Resort in Davis, WV for Envirothon Competition on 4/16/2020 to 4/17/2020, transported by personal vehichles
      2. Spencer Middle School Art Class to Pittsburgh, PA for a cultural trip on 5/26/2020 to 5/27/2020, transported by charter bus
      3. Roane County High School FFA to Columbus Zoo in Powell, OH for an FFA field trip on 5/11/2020, transported by school bus
    6. Volunteers
      1. Walton Elementary Middle School
        1. Danielle Kerns
    7. Student Transfers
  4. Personnel Consent Agenda - (Action) Motion carried. (10:03 pm) Motion carried. (9:42 pm) Motion carried. No action was taken in closed session. (9:59 pm)
    1. Resignation(s)
      1. Cooper, Sandra - Family Engagement Coordinator (RCS - Central Office), effective January 14, 2020
      2. Wallace, George - Substitute teacher (RCS - Substitutes), effective January 24, 2020
      3. Gillotte, Lisa - Substitute teacher (RCS - Substitutes), effective February 3, 2020
      4. OBrien, Jennifer - Substitute aide (RCS - Substitutes), effective February 13, 2020
      5. Real, Joetta - Substitute teacher (RCS - Substitutes), effective February 27, 2020
      6. Holcomb, Clinton - Teacher / Art (Roane County High School), effective February 28, 2020
      7. Fountaine, Shelba - Teacher / Kindergarten (Spencer Elementary School), effective June 30, 2020, Retirement
    2. Employment(s)
      1. Ash, Randy - Technology Systems Specialist (RCS - Central Office), effective February 14, 2020
      2. Nester, Carrie - Substitute aide (RCS - Substitutes), effective February 14, 2020
      3. Branard, Roy - Substitute general maintenance (RCS - Substitutes), effective February 14, 2020, pending CIB clearance
      4. Huffman, Melissa - Bus Operator (Bus #13) (RCS - Operations), effective February 14, 2020, from the substitute list
      5. Elmore, Richard - Substitute custodian (RCS - Substitutes), effective February 14, 2020
      6. Taylor, Christopher - Substitute custodian (RCS - Substitutes), effective February 14, 2020
      7. Weese, David - Substitute teacher (RCS - Substitutes), effective February 14, 2020This item was withdrawn from the agenda.
    3. Transfer(s)
      1. Branard, Barbara - Cafeteria Manager / Cook III (Spencer Elementary School) to Accountant II / Secretary II (Spencer Elementary School), effective February 14, 2020
      2. Greathouse, Richard - Bus Operator (Bus #13) (RCS - Operations) to Bus Operator (Bus #17) (RCS - Operations), effective February 14, 2020
    4. Leave of Absence(s)
      1. Watson, Stephenie - Cook II (Roane County High School), effective February 3, 2020 to February 25, 2020
      2. Cross, Geneva - Cook II (Geary Elementary / Middle School), effective February 7, 2020 to February 28, 2020, extension of previous leave
    5. Extracurricular(s)
      1. Taylor, Christopher - Coach, Track (Spencer Middle School), effective February 14, 2020
      2. Craft, Lonnie - Assistant Coach, Softball (Walton Elementary / Middle School), effective February 14, 2020
      3. McGinnis, Toni - Coach, Boys Track (Roane County High School), effective February 14, 2020
  5. Reports of Committees
  6. Superintendent's RemarksWe will be taking over the fingerprinting site for Roane County, which was previously at Roane General Hospital. This is the fingerprinting that the State Police does for education licensure, healthcare licensure, and DHHR. Our staff will be operating the equipment and we will receive $3 for each. First Neighborhood Bank has requested to use the Raider logo on specialty checks. We get $6 per order. We received a new quote from the Cincinnati Flooring on the Spencer Middle School Gym flooring project. It was the same amount they quoted us last year, which was $123,000 for the entire wood floor, overlaid. The CEFP Committee met prior to this meeting. Also, Thrasher updated us on summer projects. We are looking at the paving projects at SMS, WEMS, and SES which address the issues with traffic flow, low lighting, and the absence of markings/signage. As for SES, we've looked at various way to expand that space. They are going to look at the drainage at the top where the cemetery is since there seems to be some water coming out. They will also be working on some concrete out there for the Safe Schools entrance. At SMS, we are looking to expand the upper parking lot and look into working on the gravel lot in the back. For Safe Schools Entrance at RCHS, there are plans to convert rooms 3 and 4 including office space for two secretaries. The conference room will be up front as well. Students will have a waiting area separate form the public. There will also be another restroom and data closet. For SES, we will move the assistant principal out of the front office area and open up the work area while restricting the traffic flow.
  7. Adjournment
    1. Adjourn until the next regular meeting on Thursday, February 27, 2020, at 6:00 pm at Roane County High School.Motion by Eileen Richardson and seconded by James Minney to approve. Motion carried. (10:18 pm)