Roane County Schools

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Minutes of the Regular Meeting of the
Board of Education of the County of Roane

March 26, 2020

6:00 pm @ Roane County Schools Central Office, Spencer, WV

  1. This meeting will be held virtually / telephonically. The public can join by calling 1-304-553-7794 and entering the conference ID 474 697 676. You can also join on Microsoft Teams using the provided link.
  2. Presentations
    1. Positively ChargedRecognized the cooks, bus operators, Mr. Garner, and other staff members that have worked together these weeks in keeping our kids fed, learning at a distance, and even receiving counseling support.
    2. Public Participation
    3. Student Achievement
      1. Lessons Learned So Far in Distance Learning
  3. New Business for Consideration and Potential Action
    1. Update on BOE operations during statewide school closure due to COVID-19 outbreak
  4. Consent Agenda - (Action)Motion by Gregory Boggs and seconded by James Minney to approve the following consent agenda as recommended by Richard Duncan, Superintendent. Motion carried. (7:00 pm)
    1. Approval of minutes of Regular Board Meeting on March 12, 2020
    2. Correction of minutes of Regular Board Meeting on February 27, 2020
    3. Correction of minutes of Regular Board Meeting on February 13, 2020
    4. Financial
      1. Transfers/supplements to the budget
      2. Payments of bills as submitted; pre-approval to release checks not to exceed $20,000 prior to the next board meeting
      3. Financial Reports
    5. Levy Estimate FY 2021
      1. General Current Expenses - $3,143,140
        1. Class I - 19.40 cents per $100
        2. Class II - 38.80 cents per $100
        3. Class III & IV - 77.60 cents per $100
      2. Bond Levy - $779,675
        1. Class I - 4.98 cents per $100
        2. Class II - 9.96 cents per $100
        3. Class III & IV - 19.92 cents per $100
    6. Policies
    7. Contract(s) / Bid(s)
      1. Lowest bidders for mowing in 2020 as attached
    8. Field Trips
    9. Volunteers
    10. Student Transfers
  5. Personnel Consent Agenda - (Action)Motion by James Minney and seconded by Jeffrey Tanner to approve the following personnel items as recommended by Richard Duncan, Superintendent. Motion carried. (7:05 pm)
    1. Resignation(s)
      1. Bush, Lindsey - Teacher / Social Studies (Geary Elementary / Middle School), effective June 30, 2020
    2. New Employment(s)
      1. Nester, Carrie - Cook II (Spencer Elementary School), effective March 27, 2020, from the substitute list
    3. Leave of Absence(s)
      1. Goodwin, Kendra - Teacher / Spanish (Roane County High School), effective January 2, 2020 to March 26, 2020, amendment of previous leave (from December 5, 2019)
  6. Reports of Committees
    1. Roane-Jackson Technical Center (3/17/2020)Met on day 2 of the closures. Concerned about graduating seniors getting their coursework time, credit time, and field experience time and how much could be used towards the desired credential. Some of the health care and education students had already finished their work. The concern was with trades such as welding, which cannot be done virtually. The week before, we had a CEFP meeting. There is no major news, except that the tech center will continue to maintain the facilities and expand programs as they can. The big issue is that they don't have enough available space for expansion. The "3%" funding from the SBA, which is limited to about $2-3 million each year, isn't quite enough to finance an expansion project. There are discussions around some advocacy issues with the state to open up regional centers to full SBA support. We had a name for an LPN instructor who should come on-board after the current situation is over.
  7. Superintendent's RemarksReceived emergency procurement rules from the State Board of Education to be used during the current crisis. Any purchase/contract in excess of $100,000 can be approved by the Superintendent rather than requiring BOE approval. Documentation of this would be submitted to the Governor's Office at the end of the state of emergency. Spring break starts with tomorrow as an OSE day. There will be no food deliveries during spring break. When we return, we will be transitioning food service to a once per week, 5 meals per distribution service. We expect to proceed with the bond projects for paving and safe school entrances. Other things have been postponed. We still need to invite WVU Extension representatives to a future meeting and we need to discuss AEDs, and revise both attendance and discipline policies.
  8. Adjournment / Recess
    1. Recess until the statutory meeting on Tuesday, April 21, 2020, at a time and place to be determined. The next regular meeting will be Thursday, April 9, 2020, at a time and place to be determined.