Roane County Schools

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Minutes of the Statutory Meeting of the
Board of Education of the County of Roane

July 6, 2020

6:00 pm @ Roane County High School, Spencer, WV

  1. This meeting could have been joined remotely. The public could join by calling 1-304-553-7794 and entering the provided conference ID or by joining on Microsoft Teams using the provided link.
  2. Swearing in of Newly Elected and Re-elected Board Members
    1. Daris Harper (July 1, 2020 - June 30, 2024)
    2. Eileen Richardson (July 1, 2020 - June 30, 2024)
  3. Election of Officers
    1. PresidentMotion by Gregory Boggs and seconded by Eileen Richardson to elect Mr. Mace to continue as Board President for the term beginning July 2020 to June 2024. Motion carried. (6:10 pm)
    2. Vice PresidentMotion by James Minney and seconded by Jeffrey Mace to elect Mr. Boggs to continue as Board Vice President for this next term. Motion carried. (6:11 pm)
  4. Appointments to Commitees
    1. Roane-Jackson Technical Center Administrative CouncilMotion by Gregory Boggs and seconded by James Minney to appoint Ms. Richardson to continue as our representative on the Roane Jackson Technical Center Administrative Council. Motion carried. (6:12 pm)
    2. Roane County WVU Extension Service CommitteeMotion by Gregory Boggs and seconded by Eileen Richardson to appoint Mr. Minney as our representative on the Roane County WVU Extension Service Committee. Motion carried. (6:12 pm)
  5. New Business for Consideration and Potential Action
    1. Update on BOE operations during summer of 2020 and planning for 2020-21
      1. Use of Facilities by External Groups
    2. Administrative Guidelines for Review
      1. AG 223.i - Substitution of Required Courses for High School Graduation
      2. AG 223.ii - Alternative Means to Earn High School Credit
    3. Calendar of BOE Meetings for the first half of 2020-21
  6. Consent Agenda Motion carried. (7:55 pm)
    1. Approval of minutes of regular board meeting on June 25, 2020
    2. Financial
      1. Transfers/supplements to the budget
      2. Payments of bills as submitted; pre-approval to release checks not to exceed $20,000 prior to the next board meeting
      3. Financial Reports
    3. 2020-21 Roane County Universal Pre-K Calendar
    4. Policies
      1. First Reading
        1. Policy 223 - Program of Study for High School (Grades 9 through 12) (revised)
    5. Contract(s) / Agreement(s) / Bid(s)
      1. Safe School Entrance Renovations for Spencer Elementary School and Roane County High School Change Order #1 for ($3,400)
      2. Safe School Entrance Renovations for Spencer Elementary School and Roane County High School Change Order #2 for $526.43
      3. Safe School Entrance Renovations for Spencer Elementary School and Roane County High School Change Order #3 for $373.58
      4. Pavement Repair and Improvements to Spencer Elementary School Change Order #1 for $33,000Motion by Eileen Richardson and seconded by Daris Harper to approve. Motion failed. James Minney, Eileen Richardson, Daris Harper opposed.(8:13 pm)
      5. Pavement Repair and Improvements to Spencer Middle School and Walton Elementary/Middle School Change Order #2 for $31,500
      6. Workers Compensation Insurance through Travelers Group (by agent Tawney Insurance; renewal)
      7. 2020-21 Pre-K Collaborative Contract with AFL-CIO Appalachian Council Head Start and Budget for the same
      8. Knotts Consulting for High School Equivalency Assessment (TASC)
      9. Linguacare Associates, Inc. for physical therapy services
      10. Knotts Consulting for diagnostic testing
      11. Linguacare Associates, Inc. for speech and language services
      12. Sounds of Sign for deaf and hard of hearing consult
      13. Professional Therapy Services, Inc. for speech language, occupational, and/or physical therapies
      14. Alpha Mechanical Service, Inc. for preventative maintenance
      15. Contract with Simmerman Hearing for audiologist services
      16. JBT Signs (Julie Turley) for deaf and hard of hearing consult
      17. Transportation contract for 2 students
      18. Transportation contract for 1 student
      19. Integrated Speech Solutions, LLC for speech and language services
    6. Field trip(s)
    7. Volunteer(s)
    8. Student Transfer(s)
  7. Personnel Consent AgendaMotion by James Minney and seconded by Eileen Richardson to approve the following personnel items as recommended by Richard Duncan, Superintendent. Motion carried. (8:18 pm)
    1. Resignation(s)
      1. Huffman, Billie - Coach, Cheer (Walton Elementary / Middle School), effective July 2, 2020
    2. Employment(s)
      1. Ford, Toby - Summer School Credit Recovery Teacher (Roane County High School), effective July 13, 2020, for additional 15 days of employment beyond usual term for the summer of 2020 only on an as/if needed basis
      2. Chaney, Eric - Bus Operator (Bus #53) (RCS - Operations), effective August 10, 2020, from the substitute list
      3. _______________________ - Teacher / English (Spencer Middle School), effective August 10, 2020
      4. Harper, Amber - Teacher / Title I (Walton Elementary / Middle School), effective August 10, 2020, pending CIB clearance
    3. Transfer(s)
      1. Heis, Rachael - Teacher / Career Literacy (Spencer Middle School) to Teacher / English (6th Grade) (Spencer Middle School), effective July 1, 2020
      2. Huffman, Melissa - Bus Operator (Bus #13) (RCS - Operations) to Bus Operator (Bus #39) (RCS - Operations), effective July 1, 2020
  8. The following item(s) were recommended by Melissa O'Brien, Superintendent's designee.Motion by Gregory Boggs and seconded by Daris Harper to approve the following personnel item as recommended by Melissa O'Brien, Superintendent's designee. Richard Duncan was present for questions concerning the position, but recused himself from the vote or any further discussion and left the room as required by WV Code 6B-2-5(j). Motion carried. (8:28 pm)
    1. Transfer(s)
      1. Duncan, Sarah - Teacher / Art (Roane County High School) to Teacher / Career Literacy (Spencer Middle School), effective July 1, 2020Motion by Gregory Boggs and seconded by Daris Harper to approve the following personnel item as recommended by Melissa O'Brien, Superintendent's designee. Richard Duncan was present for questions concerning the position, but recused himself from the vote or any further discussion and left the room as required by WV Code 6B-2-5(j). Motion carried. (8:28 pm)
  9. Reports of Committees
  10. Superintendent's RemarksThe state board meeting is on Wednesday and we continue to look for further guidance. Considering the change orders, the SES parking lot is currently being milled. The WEMS parking lot has already been milled and LED lights have been placed. There will be 3 days of paving to start soon and will follow with the striping before they move to the SMS parking lot. The safe school entrances are still waiting on materials to be shipped, due to a backlog with the manufacturer, but we anticipate finishing on-time. We have had weekly meetings with Programmatic Lead Teachers to discuss our plans for the Fall. We are trying to determine the resources that will be needed, which of these resources can be shared, and what to include in kits that we are building for distance learning and having the ability to pull them back to in-person instruction when we have the opportunity. School and county shut downs are being made locally now and we're fortunate that Roane County has done fairly well with COVID-19. We hope this continues
  11. Adjournment
    1. Adjourn until the regular meeting on Thursday, July 23, 2020, at 6:00 pm at Roane County High School.Motion by Gregory Boggs and seconded by James Minney to approve. Motion carried. (8:43 pm)

The next regular meeting is scheduled for 6:00 pm on July 23, 2020 at Roane County High School.