Roane County Schools

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Minutes of the Regular Meeting of the
Board of Education of the County of Roane

July 23, 2020

6:00 pm @ Roane County High School, Spencer, WV

  1. This meeting could be joined remotely. The public could join by calling 1-304-553-7794 and entering the provided conference ID or by joining on Microsoft Teams using the provided link.
  2. Presentations
    1. Positively ChargedThe Superintendent updated the Board on the progress of bond construction projects.
    2. Public Participation
    3. Student AchievementMotion by Gregory Boggs and seconded by James Minney to approve. Motion carried. (6:14 pm)An executive order was given in April, limiting the entry of aliens into the United States due to the coronavirus. The order has been extended until the end of the calendar year. Public and private schools, along with colleges and universities rely on immigration thru the J-1 program or other programs used to bring in teachers. This rule was meant to prevent immigration from disrupting the U.S. labor market. We hope to exempt teachers from this rule since teaching jobs given thru these immigration programs are used to fill vacancies we had not been otherwise able to fill and therefore does not affect the U.S. labor market. This motion is to accept the resolution in support of the J-1 program to be exempted from this rule.
  3. New Business for Consideration and Potential Action
    1. Update on BOE operations during summer of 2020
      1. Child Nutrition
      2. ESSERF Funding
    2. Re-Entry Plan for 2020-21
    3. Administrative Guidelines for Review
      1. AG e410.i - Enrollment Options During COVID-19 Crisis
      2. AG e220.vi - Virtual School Enrollment
      3. AG 223.ii - Alternative Means to Earn High School Credit
    4. Approval of Job Descriptions
      1. TherapistMotion by Gregory Boggs and seconded by Daris Harper to approve. Motion carried. (9:16 pm)
      2. Coordinator of Family Engagement & Academic SupportMotion by Eileen Richardson and seconded by James Minney to approve. Motion carried. (9:29 pm)
    5. Update regarding civil action 20-C-13 - Austin McGinnis v The Roane County Board of EducationMotion by Gregory Boggs and seconded by Daris Harper to go into closed session. Motion carried. (9:29 pm)Motion by Gregory Boggs and seconded by James Minney to return to open session. Motion carried. No action was taken in closed session. (9:36 pm)
  4. Consent Agenda - (Action)Motion by Gregory Boggs and seconded by Eileen Richardson to approve the following consent agenda as recommended by Richard Duncan, Superintendent. Motion carried. (9:50 pm)
    1. Approval of minutes of statutory board meeting on July 6, 2020 and special board meeting on July 14, 2020
    2. Financial
      1. Transfers/supplements to the budget
      2. Payments of bills as submitted; pre-approval to release checks not to exceed $20,000 prior to the next board meeting
      3. Financial Reports
    3. Amendment of the 2020-21 Roane County Universal Pre-K Calendar
    4. Policies
      1. Second Reading
        1. Policy 223 - Program of Study for High School (Grades 9 through 12) (revised)
      2. First Reading
        1. Policy 220 - Curriculum Development (revised)
    5. Contract(s) / Agreement(s) / Bid(s)
      1. Harris Oil Company for motor oil, bio-diesel and gasoline bid for the 2020-2021 school year
      2. Dot One-Three Vision for vision evaluations and services
      3. Approval of RFP for Computers for Staff and Students under ESSERF Plan and Pre-approval of Award per RFP Guidelines
    6. Field trip(s)
    7. Volunteer(s)
    8. Student Transfer(s)
      1. 4 students from Jackson County Schools
      2. 1 student from Kanawha County Schools
  5. Personnel Consent Agenda - (Action)Motion by James Minney and seconded by Gregory Boggs to approve the following personnel items as recommended by Richard Duncan, Superintendent. Motion carried. (9:52 pm)
    1. Resignation(s)
      1. Harper, Erika - Math Field Day Sponsor (Spencer Elementary School), effective July 7, 2020
      2. Brohard, Matthew - Coach, Baseball (Roane County High School), effective July 8, 2020
      3. Epling, Craig - Technology Support Coordinator (Roane County High School), effective July 16, 2020
      4. Sharps, Samantha - Teacher / 1st Grade (Walton Elementary / Middle School), effective July 21, 2020
    2. Retirement(s)
      1. Rogers, Stephen - Bus Operator (Bus #51) (RCS - Operations), effective July 31, 2020
    3. Employment(s)
      1. Warden, Jennifer - Therapist (RCS - Itinerant), effective August 24, 2020, pending CIB clearance
      2. Aguyo, Justus - Teacher / Math (Roane County High School), effective August 28, 2020, pending receipt of WV teaching certificate
      3. Shepherd, Lisa - Teacher / English (Spencer Middle School), effective August 28, 2020, pending CIB clearance
      4. Elmore, Richard - Bus Operator (Bus #13) (RCS - Operations), effective August 28, 2020, from the substitute list
    4. Transfer(s)
      1. Boggs, Curtis - Custodian III (Geary EMS (50%), Walton EMS (50%)) to Custodian III (Geary Elementary / Middle School), effective July 24, 2020, and abolish Custodian III (Geary EMS (50%), Walton EMS (50%))
      2. Brisendine, Jamie - Custodian III (Spencer Elementary School) to Custodian III (Walton Elementary / Middle School), effective July 24, 2020
    5. Extracurricular(s)
      1. Tanner, Jeffrey - Assistant Coach, Soccer (Auxiliary) (Roane County High School), effective July 24, 2020
      2. Huffman, Orland - Coach, Baseball (Roane County High School), effective July 24, 2020
  6. Reports of Committees
    1. Roane Jackson Technical Center Administrative Council (7/21/2020)We met in person, except for Mr. Gilman from WVDE, who is still working from home. The federal grant the Tech Center was expecting did not go as expected, but they still have covid-related monies coming from the department to cover those expenses. Adult classes have resumed and protocols for screening are in place. We are looking for guidance on high school students attending the shared tech centers, but we have not heard anything yet.
  7. Superintendent's RemarksThe CEFP process is continuing. We currently have the facilities assessment, which tells us what facilities improvements might cost in the next 5 years. Our total needs by 2030 add up to $30 million, which includes the building of the new SMS. There are so many needs by each county that the current $50 million per year for the SBA is not enough. We hope to now flip the budgeting process. Instead of requesting $50 million from legislature each year and then distributing the money to the counties, we hope to assess the needs of each county first and then go to legislature to request the amount of the needs assessed.
  8. Adjournment
    1. Adjourn until the regular meeting on Thursday, August 13, 2020, at 6:00 pm at Roane County High SchoolMotion by Gregory Boggs and seconded by Daris Harper to approve. Motion carried. (10:04 pm)