Roane County Schools

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1. This meeting may be joined remotely. The public can join by calling 1-304-553-7794 and entering the conference ID 688 119 457 or by joining on Microsoft Teams using this link.
2. Presentations
   1. Positively ChargedGwendolyn Cox, Madison Lawson and Kara Vance were recognized as Golden Horseshoe Winners for 2020. Tyson Watson, Brock Tanner, and Andrea Anderson were recognized as Golden Horseshoe Winners for 2021. There will be a knighting ceremony for all our winners later in June.
   2. Public Participation
   3. Student AchievementIn spite of all the challenges that we have faced this year, our students have done some great things. We will be spending a lot of time over the Summer and the next few years to discover the things that have been lost. We want to try to find the problems and fix them for the future while also focusing on the students that did well.
3. New Business for Consideration and Potential Action
   1. Approval of Job Sharing Arrangement per WV Code 18-5-13 (t)Motion by James Minney and seconded by Daris Harper to approve. Motion carried. (6:10 pm)
      1. Amy Cole and Cari Ward for Summer SOLE Teacher (split to be determined at the discretion of the Summer SOLE Coordinator)
   2. Appointment of Firm for Architectural and Engineering Services for the new Spencer Middle SchoolMotion by Eileen Richardson and seconded by James Minney to approve. Motion carried. (6:14 pm)
   3. Review of WVDE Virtual School Toolkit
      • Toolkit
   4. Year-End Reflections with Local School Improvement Councils
   5. Restructuring of Grant Accounting to Support ESSER and Beyond
      1. Revised Job DescriptionsMotion by James Minney and seconded by Daris Harper to approve. Motion carried. (7:52 pm)
         1. Director of Curriculum & Instructional Support
            • Revised Job Description
         2. Director of Operations
            • Revised Job Description
         3. Director of Student Support Services
            • Revised Job Description
      2. Create New Position of Project & Grant Accountant, Roane County Schools, to be funded by ARP ESSERF
         • New Job Description
         Motion by Eileen Richardson and seconded by James Minney to approve. Motion carried. (7:47 pm)
   6. 2021-22 Budget Hearing and Approval
      • Budget
      Motion by Daris Harper and seconded by Eileen Richardson to approve. Motion carried. (8:09 pm)
4. Consent Agenda - (Action)Motion by James Minney and seconded by Daris Harper to approve the following consent agenda as recommended by Richard Duncan, Superintendent. Motion carried. (8:32 pm)
   1. Approval of minutes of Regular Board Meeting on May 13, 2021.
   2. Financial
      1. Transfers/supplements to the budget
      2. Payments of bills as submitted; pre-approval to release checks not to exceed $20,000 prior to the next board meeting
      3. Financial Reports
         • Financial Report
   3. Policies
      1. First Reading
         1. Policy 340 - Safety (revised)
            • Revised policy
         2. Policy 410 - Enrollment (revised)
            • Revised policy
         3. Policy 420 - Attendance (revised)
            • Revised policy
         4. Policy 430 - Student Health Services
            • Revised policy
         5. Policy 513 - Extra-curricular Assignments (revised)
            • Revised policy
      2. Annual Review
         1. Policy 227.1 - Parent and Family Engagement (no changes proposed except to update effective school year)
            • Existing policy
   4. Contract(s) / Bid(s)
      1. Approval of Contract with School Building Authority of West Virginia and Acceptance of $13,950,090 Grant for New Spencer Middle School
         • Contract
      2. Approval of Bid from Oscar Henry Co., of Charleston, WV, for New Restrictive Master Keyway System ($150,012) with Alternate A ($7,098)
         • RFP Results
      3. Addendum / Renewal of CWEP Contract with WV DHHR
         • Addendum
5. Personnel Consent Agenda - (Action)Motion by Daris Harper and seconded by Eileen Richardson to approve the following personnel items as recommended by Richard Duncan, Superintendent. Motion carried. (8:35 pm)
   1. Retirement(s)
      1. Burgess, Randall - Bus Operator (Bus #65) (RCS - Operations), effective June 7, 2021
      2. Jarvis, Howard - Teacher / Driver Education (Roane County High School), effective October 29, 2021
   2. New Employment(s)
      1. Hedges, Marie - Summer SOLE Counselor (Spencer Middle School), effective June 14, 2021
      2. Parkins, Melinda - Summer SOLE Counselor (Spencer Middle School), effective June 14, 2021
      3. Dolan, Corena - Summer SOLE Teacher (Walton Elementary / Middle School), effective June 14, 2021
      4. Cole, Amy - Summer SOLE Teacher (Spencer Middle School), effective June 14, 2021
      5. McClure, Ashley - Summer SOLE Counselor (Walton EMS (50%), Geary EMS (50%)), effective June 14, 2021
      6. Conrad, Tasha - Summer SOLE Custodian (Walton Elementary / Middle School), effective June 18, 2021
      7. McClure, Ashley - Counselor (Geary Elementary / Middle School), effective August 9, 2021, pending certification
      8. Monk, Sarabeth - Teacher / 5th Grade (Walton Elementary / Middle School), effective August 9, 2021, pending CIB clearance
      9. Proctor, Joy - Teacher / Career Literacy (Spencer Middle School), effective August 9, 2021, from the substitute list
      10. Jarvis, Howard - Substitute teacher (RCS - Substitutes), effective October 30, 2021
   3. Extracurricular(s)
      1. Harlan, Sara - Assistant Coach, Volleyball (Roane County High School), effective May 28, 2021
6. Reports of CommitteesAt the Roane-Jackson Technical Center Administrative Council, we were given an update on the water plant issue. They plan to start construction in the Fall between Thanksgiving and Christmas instead of summer. Also, there are discussions about shared services dependent on the needs of the center and the 3 feeder schools. Some personnel changes and new programs are coming this summer. We should have more on that soon.
7. Superintendent's RemarksWe should have plans for approval of the ARP ESSER funding at the next meeting and make our appointment to present to the Deputy State Superintendent and State Superintendent. For the next 3 years, it will cost $3M to continue spending on technology for all students and teachers, and continue with the Summer program and personnel for 3 years. The remaining $4.4M will be used for hiring further personnel, purchasing more technology and curriculum items and possible construction on outdoor spaces. We will look into paying for any needs for other construction with general funds while using these federal funds to pay for items normally spent with general funds. Roane County High School Graduation has now been moved to Saturday morning at 10:00 a.m. due to expected weather conditions on Friday night.
8. Adjournment
   1. Adjourn until the next regular meeting, Thursday, June 10, 2021, at 6:00 pm at Roane County High SchoolMotion by James Minney and seconded by Daris Harper to approve. Motion carried. (8:44 pm)