S-2021-019-1: Substitute secretary (RCS - Substitutes [Roane County])
- Applications due
- August 7, 2020 at 3:00 pm
- Supervisor
- Superintendent, RCS - Central Office
- Compensation
- (daily rate)
- Health and basic life insurance provided through West Virginia's Public Employees Insurance Agency. Health insurance premiums, which vary by plan and coverage level, split 80/20 between employer and employee. Basic life insurance provided at no cost to the employee.
- Qualifications
- Currently hold or previously held classification of Secretary, or passage of state competency exam for Secretary
- High school diploma or equivalent
- Responsibilities
- Organize, schedule, and prepare materials for daily and special activities.
- Input and follow up on maintenance work orders.
- Maintain an efficient filing system in both electronic and hardcopy format.
- Maintain student records including student transcripts, permanent record cards, absentee, discipline, and tardy lists.
- Maintain personnel records such as certifications and other forms as required by respective office.
- Sort, stamp date received, and route incoming mail.
- Prioritize tasks by order of importance.
- Answer and route incoming telephone calls.
- Maintain confidentiality and exhibit ethical behavior as required by the position.
- Maintain a positive, professional attitude, and appearance at all times.
- Receive and work with students, parents, public, and officials who enter the facility in a professional manner.
- Maintain strict records and follow protocol for signing out students to authorized persons.
- Practice good safety habits and have knowledge of basic first aid.
- Be familiar with emergency preparedness and security procedures.
- Administer medications as appropriate.
- Order and stock office supplies and prepare invoices.
- Perform bookkeeping and financial activities such as purchase orders, time sheets, balance books, balance bank statements, prepare checks, and make bank deposits.
- Prepare correspondence using correct format and grammar.
- Proof correspondence, reports, and other documents for grammar, form, and mechanical errors.
- Enter and retrieve information and data from the West Virginia Education Information System (WVEIS) as it relates to the job.
- Attend board / faculty meetings and take minutes as required by the respective office.
- Have working knowledge of the school lunch program which includes daily lunch activities, scheduling, reports, preparing lunch bills, and collections.
- Have a working knowledge of computer word processing software and other computer software pertinent to the respective office.
- Operate and monitor maintenance of office machines such as computer, copier, fax machine, calculator, scanner, and printer.
- Perform other duties as assigned by supervisor.