S-2020-023-1: Accountant II / Executive Secretary (RCS - Student Support Services [Roane County])
This position posted pending Board action to accept the resignation of the incumbent.
- Applications due
- August 16, 2019 at 3:00 pm
- Supervisor
- Director of Student Support Services, RCS - Student Support Services
- Contract length
- 240 days
- Compensation
- Grade G
- Health and basic life insurance provided through West Virginia's Public Employees Insurance Agency. Health insurance premiums, which vary by plan and coverage level, split 80/20 between employer and employee. Basic life insurance provided at no cost to the employee.
- Position requires enrollment in the Teachers Retirement System through West Virginia Consolidated Public Retirement Board. New enrollees contribute 6% of gross salary with a matching contribution by the Board of 7.5%. Vestment requires 10 years of qualified service. Withdraw of employee contributions available upon leaving employment with a WV county board of education if deisred.
- 18 annual days of personal leave provided, pro-rated for those hired after the start of the current employment term. Up to 4 days may be used each school year without cause pursuant to state and local policies.
- Pro-rated local attendance incentive (up to $500) provided for those who use fewer than 6 days of personal leave each school year.
- Additional benefits at the employee's expense.
- Health and basic life insurance provided through West Virginia's Public Employees Insurance Agency. Health insurance premiums, which vary by plan and coverage level, split 80/20 between employer and employee. Basic life insurance provided at no cost to the employee.
- Regular Shift
- 08:00 am to 4:00 pm
- Qualifications
- Currently hold or previously held classification of Accountant, or passage of state competency exam for Accountant
- Currently hold or previously held classification of Secretary, or passage of state competency exam for Secretary
- High school diploma or equivalent
- Responsibilities
- Organize, schedule, and prepare materials for daily and special activities.
- Input and follow up on maintenance work orders.
- Maintain an efficient filing system in both electronic and hardcopy format.
- Maintain student records including student transcripts, permanent record cards, absentee, discipline, and tardy lists.
- Maintain personnel records such as certifications and other forms as required by respective office.
- Sort, stamp date received, and route incoming mail.
- Prioritize tasks by order of importance.
- Answer and route incoming telephone calls.
- Maintain confidentiality and exhibit ethical behavior as required by the position.
- Maintain a positive, professional attitude, and appearance at all times.
- Receive and work with students, parents, public, and officials who enter the facility in a professional manner.
- Maintain strict records and follow protocol for signing out students to authorized persons.
- Practice good safety habits and have knowledge of basic first aid.
- Be familiar with emergency preparedness and security procedures.
- Administer medications as appropriate.
- Order and stock office supplies and prepare invoices.
- Perform bookkeeping and financial activities such as purchase orders, time sheets, balance books, balance bank statements, prepare checks, and make bank deposits.
- Prepare correspondence using correct format and grammar.
- Proof correspondence, reports, and other documents for grammar, form, and mechanical errors.
- Enter and retrieve information and data from the West Virginia Education Information System (WVEIS) as it relates to the job.
- Attend board / faculty meetings and take minutes as required by the respective office.
- Have working knowledge of the school lunch program which includes daily lunch activities, scheduling, reports, preparing lunch bills, and collections.
- Have a working knowledge of computer word processing software and other computer software pertinent to the respective office.
- Operate and monitor maintenance of office machines such as computer, copier, fax machine, calculator, scanner, and printer.
- Follow procedures to maintain confidentiality of all data.
- Prepare a schedule of accounts payable and receivable.
- Prepare cash disbursement reports.
- Prepare checks to pay bills.
- Verify the budget code and vendor address on all purchase orders.
- Maintain alphabetical files on completed and pending purchase orders.
- Verify invoices with receiving copies of purchase orders.
- Notify vendors regarding proper billing and credit of purchase orders.
- Receive invoices, audit for accuracy, and match with purchase order receipts approved for payment.
- Organize monthly bills for payment on a prescribed time schedule in accordance with data processing procedures.
- Maintain a file of paid orders which includes copies of purchase order receipts, invoices, and check copies.
- Reconcile accounts.
- Request and maintain W-9 for each new vendor.
- Issue Federal form 1099-MISC to vendors.
- Bill and receive payment for supplemental pay.
- Invoice vendors for services rendered or reimbursements.
- Receipt, code, and post all revenue.
- Prepare and make bank deposits.
- Reconcile monthly bank statements.
- Maintain a purchase order log.
- Perform other duties as assigned by supervisor.