Roane County Schools

Secretary

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    • Position Type
    Service

    Qualifications

    1. Currently hold or previously held classification of Secretary, or passage of state competency exam for Secretary
    2. High school diploma or equivalent

    Responsibilities

    1. Organize, schedule, and prepare materials for daily and special activities.
    2. Input and follow up on maintenance work orders.
    3. Maintain an efficient filing system in both electronic and hardcopy format.
    4. Maintain student records including student transcripts, permanent record cards, absentee, discipline, and tardy lists.
    5. Maintain personnel records such as certifications and other forms as required by respective office.
    6. Sort, stamp date received, and route incoming mail.
    7. Prioritize tasks by order of importance.
    8. Answer and route incoming telephone calls.
    9. Maintain confidentiality and exhibit ethical behavior as required by the position.
    10. Maintain a positive, professional attitude, and appearance at all times.
    11. Receive and work with students, parents, public, and officials who enter the facility in a professional manner.
    12. Maintain strict records and follow protocol for signing out students to authorized persons.
    13. Practice good safety habits and have knowledge of basic first aid.
    14. Be familiar with emergency preparedness and security procedures.
    15. Administer medications as appropriate.
    16. Order and stock office supplies and prepare invoices.
    17. Perform bookkeeping and financial activities such as purchase orders, time sheets, balance books, balance bank statements, prepare checks, and make bank deposits.
    18. Prepare correspondence using correct format and grammar.
    19. Proof correspondence, reports, and other documents for grammar, form, and mechanical errors.
    20. Enter and retrieve information and data from the West Virginia Education Information System (WVEIS) as it relates to the job.
    21. Attend board / faculty meetings and take minutes as required by the respective office.
    22. Have working knowledge of the school lunch program which includes daily lunch activities, scheduling, reports, preparing lunch bills, and collections.
    23. Have a working knowledge of computer word processing software and other computer software pertinent to the respective office.
    24. Operate and monitor maintenance of office machines such as computer, copier, fax machine, calculator, scanner, and printer.
    25. Perform other duties as assigned by supervisor.

    Positions

    1. Accountant III / Auditor / Computer Operator / Executive Secretary (CO)
    2. Accountant III / Executive Secretary / Accounts Payable Supervisor (CO)
    3. Executive Secretary / Certification Coordinator (CO)
    4. Secretary III (RCHS)
    5. Secretary III (CO)
    6. Substitute secretary (Subs)