Roane County Schools

Policy AG 228i - Use of School Facilities for After School Programs

Adopted on February 7, 2019

Effective February 7, 2019

1. For the purposes of these guidelines, "after school programs" shall be considered to include any activities held at a school facility outside of the instructional day and may occur before instruction has begun, after instruction has concluded, or on a day on which instruction is not scheduled or provided, including holidays, election days, weekends, and other days in which school is not in session.
2. Before an after school program may operate in a school facility, the individual responsible for such program or an individual designated by an organization wishing to operate such program shall complete and submit a Request for Use of School Facilities on the form as required by the Superintendent, which may exist in digital and/or paper format.
3.  Any individual or organization making use of a school facility for an after school program may be responsible for the payment of services provided by a custodian, cook, or other school personnel if such is required to work outside of his/her/their usual work shift. Such charges shall be submitted on an invoice to the individual or organization in a timely manner.
4. Any individual or organization that has outstanding an invoice for charges as described in Guideline 3 may be denied use of a school facility until payment for such invoice is received by the Board.
5. It is the responsibility of the school facility administration to determine if a Request for Use of School Facilities should be approved or denied on the basis of scheduling and available of such facility only.
6. It is in the sole discretion of the Superintendent to approve or deny a Request for Use of School Facilities on the basis of any Board policy, procedure, or other consideration not described in Guideline 5.

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