Roane County Schools

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Minutes of the Regular Meeting of the
Board of Education of the County of Roane

June 8, 2023

6:00 pm @ Roane County High School, Spencer, WV

  1. This meeting could be joined remotely. The public could join by calling 1-304-553-7794 and entering the provided conference ID or by joining on Microsoft Teams using the provided link.
  2. Presentations
    1. Positively ChargedRCHS was recognized for exceeding state standards for 4-year and 5-year graduation rates.
    2. Public Participation
    3. Student Achievement
  3. New Business for Consideration and Potential Action
    1. Approval of Job Sharing Arrangement per WV Code 18-5-13 (t)Motion by Dennis Carpenter and seconded by Eileen Richardson to approve. Motion carried. (6:24 pm)
      1. Toby Ford and Angela Burdette for Summer SOLE Credit Recovery Facilitator (split to be determined at the discretion of the Summer SOLE Coordinator)
    2. Declaration of Three-Week Practice Period for Summer 2023 as Weeks 50, 51, and 52 on the NFHS Calendar (June 11 - July 1, 2023)Motion by Daris Harper and seconded by James Minney to approve. Motion carried. (6:26 pm)
    3. Authorization to Sunset County-Administered Alternative Teaching Certification Program with Marshall UniversityMotion by Dennis Carpenter and seconded by Daris Harper to approve. Motion carried. (6:31 pm)
    4. Designation of Assured Partners as Agent-of-Record for Worker's Compensation and Other Insurance MattersMotion by James Minney and seconded by Daris Harper to approve. Motion carried. (6:49 pm)
    5. Updates on Continuing Business
      1. Construction of the new Spencer Middle School
      2. Recreational Improvements at Geary Elementary / Middle School and Spencer Elementary SchoolMotion by Dennis Carpenter and seconded by James Minney to authorize the superintendent to propose a $100,000 partnership with Roane County Commission to fund recreational improvements at SES, GEMS, and WEMS, as amended by Dennis Carpenter. Motion carried. (7:01 pm)
      3. Property Matters involving the Goff Run complex, Madison Avenue complex, and Capitol Street complex
    6. Board of Education Annual Self-Appraisal for 2022-23
  4. Consent Agenda - (Action)Motion by Eileen Richardson and seconded by James Minney to approve the following consent agenda as recommended by Richard Duncan, Superintendent. Motion carried. (7:19 pm)
    1. Approval of minutes of Regular Board Meeting on May 25, 2023
    2. Financial
      1. Transfers/supplements to the budget
      2. Payments of bills as submitted; pre-approval to release checks not to exceed $20,000 prior to the next board meeting
      3. Financial Reports
    3. Policies
      1. Second Reading
        1. Policy 121 - Superintendent of Schools (revised)
        2. Policy 220 - Curriculum Development (revised)
        3. Policy 221 - Program of Study for Early Learning Programs (Grades PK through 5) (revised)
        4. Policy 222 - Program of Study for Middle School (Grades 6 through 8) (revised)
        5. Policy 223 - Program of Study for High School (Grades 9 through 12) (revised)
        6. Policy 360 - Transportation (revised)
        7. Policy 410 - Enrollment (revised)
        8. Policy 430 - Student Health Services (revised)
        9. Policy 450 - Student Co- and Extra-curricular Activities (revised)
        10. Policy 525 - Grievance Procedure (revised)
        11. Policy 560 - Leave (revised)
        12. Policy 611 - Use of County Facilities (revised)
        13. Policy 612 - Placement and Operation of Video Cameras in Certain Special Education Classrooms (revised)
        14. Policy 650 - Gifts, Grants, and Bequests (revised)
        15. Policy 662 - Use of Alcohol, Canabis, Controlled Substances, and Other Drugs on School Premises (revised)
      2. First Reading
        1. Policy 227.1 - Parent and Family Engagement (revised)
    4. Contract(s) / Bid(s) / Agreement(s)
      1. New Spencer Middle School Construction Testing Services Agreement with The Thrasher Group Amendment #1
      2. Master Services Agreement Service Order with The Thrasher Group Amendment to Include Preliminary Planning for Renovations to new Roane County Schools Operations and Community Services Center
      3. Memorandum of Understanding with Southern ESC for K-12 Virtual School through Proximity Learning for 2023-24 School Year
      4. Amendment of Memorandum of Agreement with West Virginia Military Academy for WVNG Future Leaders Program to begin June 9, 2023
      5. Professional Therapy Services, Inc. for speech/language, occupational, and/or physical therapies and assessments
      6. LinguaCare Associates, Inc. for Physical Therapy Services
      7. LinguaCare Associates, Inc. for Speech and Language Servcies
      8. Dot One-Three Vision Contract for vision therapy services
      9. Integrated Speech Solutions, LLC for Speech Therapy Services
      10. Dr. James Ball for Autism Consulting Services
      11. Thera-Pedics for Occupational Therapy Services
      12. Memorandum of Understanding with WDBMOV Career Connections
    5. Field Trips
      1. Spencer SOLE to Hocking Hills State Park, Logan, OH (July 11, 2023)
    6. Volunteers
    7. Student Transfers
  5. Personnel Consent Agenda - (Action)Motion by Daris Harper and seconded by Eileen Richardson to approve the following personnel items as recommended by Richard Duncan, Superintendent. Motion carried. (7:22 pm)
    1. Resignation(s)
      1. Fox, Deborah - Substitute teacher (RCS - Substitutes), effective June 4, 2023
      2. Gentry, Benjamin - Aide IV (Geary Elementary / Middle School), effective June 9, 2023
      3. Dale, Bryce - Teacher / Music (Roane County High School), effective June 30, 2023
      4. Coon, Alicia - Head Teacher (Spencer Middle School), effective June 30, 2023
      5. Coon, Alicia - Teacher Support Coordinator (Spencer Middle School), effective June 30, 2023
      6. Painter, Michelle - Teacher Support Coordinator (Roane County High School), effective June 30, 2023
      7. Painter, Michelle - Teacher / English (Roane County High School), effective June 30, 2023
      8. Oliver, Jessica - Teacher / Art (Spencer Middle School), effective June 30, 2023
    2. New Employment(s)
      1. Boatright, Mikayla - Summer SOLE Student Mentor (Roane County High School), effective June 12, 2023
      2. Boggs, Kevin - Summer SOLE Custodian (Walton Elementary / Middle School), effective June 19, 2023
      3. _______________________ - LPN / Aide (Geary Elementary / Middle School), effective July 1, 2023
      4. King, Ashley - Communities in Schools Coordinator (Roane County High School), effective July 1, 2023, (amended start date to facilitate WVDE-mandated training; from May 25, 2023)
      5. _______________________ - Teacher / Special Education (Spencer Middle School), effective July 1, 2023
      6. _______________________ - Teacher / Spanish (Roane County High School), effective July 1, 2023
      7. _______________________ - Teacher / Science (Walton Elementary / Middle School), effective July 1, 2023
      8. _______________________ - Teacher / Art (Spencer Middle School), effective July 1, 2023
      9. _______________________ - Teacher / Career Literacy (Geary Elementary / Middle School), effective July 1, 2023
      10. _______________________ - Teacher / Music (Spencer Middle School), effective July 1, 2023
      11. Roberts, Sherri - Communities in Schools Coordinator (Spencer Middle School), effective July 1, 2023, (amended start date to facilitate WVDE-mandated training; from May 25, 2023)
    3. Transfer person(s)
      1. Boggs, Curtis - Custodian III (Roane County High School) to Custodian III (Roane County High School), effective June 9, 2023
      2. Coon, Alicia - Teacher / Title I (Spencer Middle School) to Teacher / 5th Grade (Spencer Middle School), effective July 1, 2023
      3. Smith, Jana - Teacher / Art (Spencer Elementary School) to Communities in Schools Coordinator (Spencer Elementary School), effective July 1, 2023
    4. Extracurricular(s)
      1. Keiffer, Kristie - Assistant Coach, Band (Summer) (Roane County High School), effective June 9, 2023
      2. Harlan, Sara - Assistant Coach, Girls Basketball (Auxiliary) (Roane County High School), effective July 1, 2023
      3. Matheney, Lora - Assistant Coach, Girls Basketball (Roane County High School), effective July 1, 2023
  6. Reports of Committees
  7. Superintendent's RemarksThe school year has officially been wrapped up. The last day for 200-day employees was on Monday. Most checked out last week and wrapped up with evaluations this week. Some 240-day employees will be evaluated tomorrow. Administrators have been at trainings for the past 3 days with a PBIS conference and a session on changes to the WV General Assessment for next year. At the end of the month, some will go to the INVEST Conference, in particular our two identified schools: Walton and Spencer Elementary School. We have not yet had a report back after Walton's CSI-ATS visit in May.
  8. Adjournment
    1. Adjourn until the next regular meeting on Thursday, June 22, 2023, at 5:00 pm at the site of the future Spencer Middle School, to be continued at Roane County High School.Motion by Daris Harper and seconded by Dennis Carpenter to approve. Motion carried. (7:26 pm)